Accounts Receivable / Accounting Assistant

Orion Solutions Group is partnering with one of Detroit, MI’s oldest trucking companies to find a detail-oriented Accounts Receivable / Accounting Assistant. This role supports daily accounting operations, including accounts receivable, cash application, invoice review, billing, reconciliations, financial reporting, and employee timekeeping. The ideal candidate is organized, proficient in QuickBooks Desktop and Excel, and capable of managing multiple responsibilities while maintaining accuracy, meeting deadlines, and supporting the accounting team.

Job Highlights

• Opportunity to join one of Detroit’s oldest trucking companies, with a long-standing history of stability and success.
• Variety of responsibilities across accounting operations, employee timekeeping, and fuel and fleet reporting.
• Opportunity to contribute to process improvements and develop a broad understanding of accounting.
• Pay Rate: $25/hour.

Responsibilities

• Manage accounts receivable in QuickBooks, including daily cash application, customer account reconciliations, emailing statements and invoice copies, requesting payment remittances, sending collection notifications, and maintaining electronic records.
• Review daily accounts payable data entry for accuracy, including invoices, bills, accrual and prepayment worksheets, credit card transactions and reconciliations, and new vendor setup.
• Maintain employee timekeeping and attendance records in WorkForce PayHub (WFPH), including entering and verifying hours, absences, paid time off, holidays, and missing timecard entries; maintaining employee profiles; processing agency employee records; and assisting employees with timekeeping questions and account access.
• Prepare and distribute weekly agency timecard reports and dwell reports in Excel, including 16 location-specific worksheets and a summary report.
• Process weekly detention billing and adjustments using Tailored Logistics Solutions (TLS).
• Enter daily fuel purchases into Excel and complete monthly fuel and diesel exhaust fluid (DEF) reconciliations against general ledger accounts; prepare and distribute fuel reports.
• Review trailer lease invoices for accuracy, investigate discrepancies, and report errors for resolution.
• Prepare monthly active vehicle and insurance reports using Excel and TLS, along with Tier 2 and diversity reports and supporting documentation.
• Maintain accurate electronic records and supporting documentation, including accounts receivable files, manual timecard entries, and agency employee onboarding records.
• Assist the Accounting Supervisor with projects and additional accounting responsibilities as needed.
• Learn and provide backup coverage for accounts payable and other accounting functions, including container, storage trailer, repair, and freight billing.
• Follow established procedures, maintain confidentiality, meet deadlines, and identify opportunities to improve processes and efficiencies; perform additional duties as assigned.

Qualifications

• Associate degree in Accounting or equivalent education or experience.
• Intermediate experience with QuickBooks Desktop
• Proficiency in the Microsoft Office Suite, particularly Excel
• Basic understanding of accounting, bookkeeping, and financial principles
• Strong attention to detail and commitment to accuracy
• Excellent time management and organizational skills
• Ability to meet deadlines and work efficiently in a fast-paced environment
• Ability to maintain established processes and identify opportunities for improvement
• Strong problem-solving skills and ability to work independently and collaboratively
• Ability to handle confidential information with discretion
• Experience recording and maintaining employee time and attendance records preferred.