Project Coordinator/Executive Assistant

Now hiring a Project Coordinator who is a self-starter and performs at a high level in a multitude of different situations. As an integral part of our team, you’re responsible for the behind-the-scenes logistics that keep the business and projects running smoothly. Assist the Owner, Director of Project Management, and Project Managers, as well as being the first impression to our clients. The priority of this position is admin support and logistics. The position is 30 hours per week.

Why work for us?

• Be part of an established brand (20 years!)
• Impact homes, families, and individuals positively
• Collaborate with an experienced team of professionals
• Work remotely the majority of the time.

Responsibilities:

• Keep project management software (Basecamp) and project calendar current as projects evolve
• Attend client assessments (on-site) and update client files
• Assess client needs to identify project requirements, scope, and objectives.
• Prepare client estimates
• Coordinate project schedules, logistics, and communication with our team, movers, and other 3rd party providers
• Serve as the liaison between the client and all other providers
• Ensure client expectations are exceeded when their project is complete
• Make travel arrangements for out of town projects
• Maintain and manage supplies and t-shirt inventory
• Other administrative duties as needed.

Skills/Qualities needed:

• Full-time availability - 30-40 hours per week during the hours of 8am - 6pm, Monday - Friday. Flexibility and availability for last-minute work are important.
• Communication – high level of professionalism and etiquette in all forms of internal and external communication.
• Relationship Building – our relationships with potential clients, past and current clients, referral sources, and the community are the key to success.
• Detailed - tenacious attention to detail while keeping Big Picture in mind.
• Adaptability – react and adapt to last-minute changes with ease and able to get back on track once you switch back.
• Accountability – self-starter that is able to take ownership and initiative of assigned tasks and follow-ups as much as needed to get what they need to complete a task/responsibility.
• Grit – does not crumble under pressure. Able to rise to the occasion and get the job done. Takes initiative.
• Self-motivated – ability to self-direct.
• Leadership skills – ability to motivate and inspire team members.
• Ownership - takes ownership of tasks given, initiates action, and will follow up until completely resolved without having to be reminded.
• Foresight and Anticipation – able to anticipate the solution before the problem even becomes a problem.
• Multi-tasker/Prioritization – able to manage a long, always changing to-do list efficiently and prioritize tasks. Ability to differentiate between “mission-critical tasks” and “tasks that can wait” in a way that showcases impeccable judgment, leadership skills, and an alignment with company values.
• Tech Savvy – proficient in Word, Excel, Google Docs, PowerPoint, Google Calendar, Google Hangouts and able to learn new programs quickly.
• Problem Solver/Resourcefulness – provides creative solutions to problems and is able to quickly find resources.
• Organized – It is all about the details!
• Team player – takes direction well and knows that willingness to pitch in for the team helps ensure both the team’s success and your own.

Think you are a great fit? Please send a cover letter and resume.

Hourly compensation – Starts at $25/hr. Bachelor’s degree required.

Job Type: Part-time

Pay: $25.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Boulder, CO 80304

Salary : $25