Administrative Assistant

Administrative Assistant

Location – This is an onsite role that works at the Cashton Office Building in Cashton, WI. This is a full time position.

Employee Type – Hourly

Bonus Eligibility – No

Safety Sensitive – No

If a company is going to make a difference in today's world, it's going to have to think differently. At Organic Valley, our philosophy and decisions are based on the health and welfare of people, animals and the earth. We're a mission-driven cooperative, owned by family farmers, and we've been leaders in organic agriculture from the very beginning. Once pioneers of organic agriculture, we're now an established leader. Organic is all we do. We are driven by our mission to promote regional farm diversity and economic stability by the means of organic agricultural methods and the sale of certified organic products.

Summary of Role

The Administrative Assistant role is a multifaceted position designed to support the smooth operation of the workplace by managing a variety of essential tasks. This role involves day-to-day responsibilities such as assisting employees with visitor management, ensuring the regular stocking of supplies, directing phone calls, and handling mailings. It involves being an expert on the comings and goings of life in the office – emergency action plans, how to move goods between buildings, how to navigate the buildings and WPS related software.

The Administrative Assistant must collaborate across departments to accomplish tasks, demonstrating a commitment to fostering a safe, clean, and productive office environment. This role is pivotal in facilitating and enabling the employee experience onsite in our buildings.

Essential Duties and Responsibilities

• Assist employees in managing their visitors in accordance with the visitor policy to ensure a secure and efficient process.
• Regularly stock refrigerators in accordance with food safety requirements.
• Regularly stock supply closets to ensure availability of necessary items.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Assist with mailings and laminating tasks as needed.
• Program and print badge access cards for employees.
• Maintain a tidy and organized workspace in accordance with our look and feel guidelines to promote a safe, clean, and productive office environment.
• Coordinate and conduct office building tours for farmers, employees, and visitors, as requested.
• Serve as a subject matter expert in our Integrated Workplace Management Software, visitor management software, and access control software.
• Be well-versed in emergency action protocols to ensure safety and preparedness.
• Fill in at the retail store and cafe POS, as needed, to support operations.
• Help maintain workplace services records, including purchase orders (POs) and budget documents.
• Deliver employee mail and interoffice envelopes.

Additional Duties and Responsibilities

• Collaborate across departments to accomplish tasks and ensure smooth operations, demonstrating a willingness and ability to work with various teams to achieve common goals.
• Facilitate building tours
• Provide information to visitors about building amenities
• Maintain notary public status
• Assist with coordinating onsite events

Knowledge, Skills, and Abilities

• Excellent customer service skills.
• Outstanding people skills
• Excellent written and verbal communication skills.
• Strong observation skills
• Delight in hospitality
• Ability to work under pressure.
• Must be flexible, decisive and able to multi-task.
• Excellent organizational and time management skills.
• Ability to work with and maintain confidential information.
• Computer skills and the ability to effectively use Word, Excel, PowerPoint, Publisher, Outlook, and SAP.

Base hourly wage range: $ $21.00 per hour

This hourly wage range is exclusive of fringe benefits. The compensation package may also include incentive compensation opportunities in the form of discretionary bonuses. If you are hired at CROPP, your final base hourly wage compensation will be determined based on factors such as skills, education, and/or experience. Additionally, we believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer. Please keep in mind that entry-level candidates to this role should expect to be at the lower end of the hourly wage range and hiring at the maximum of the hourly wage range is not typical.

Benefits

We believe when our people are strong, our mission is strong. Therefore, we offer a comprehensive and holistic Total Rewards package meant to strengthen employees' and their family's total wellbeing. Here are some of the great benefits offered:

• Comprehensive Health Insurance - Choice of plans for you and your family, including some that can be paired with an HSA (which CROPP contributes to on your behalf)
• Supplemental insurances: we offer accidental insurance, critical illness insurance, and hospital indemnity insurance.
• Time Off – 136 hours in the 1st year of employment prorated by start date. Plus 9 paid holidays, plus one floating holiday to use at will.
• 6 Weeks Paid Parental Leave – For all gendered partners in childbirth or adoption.
• Vision & Dental Insurance – Free annual eye exam, discounts on glasses/contacts, flexible dental network, adult ortho.
• 401k – We match 100% up to the first 3% of an employee's contribution, and then 50% for 3.1%-5.0% of employee contributions.
• Free services at five local Neighborhood Family Clinics.
• Tuition Reimbursement – Up to $1,500 per year to support continuing higher education.
• Life Insurance - $50,000 policy funded by CROPP for each employee. Supplemental voluntary coverage available for employees, spouses, and children.
• Short-Term & Long-Term Disability/AD&D Insurance - $50,000 of life insurance coverage of $50,000 of AD&D coverage funded by CROPP for each employee.
• Employee Assistance Program - Free and Confidential for employees, spouses, and dependents.
• Free onsite fitness centers available 24/7
• Free biometric screenings (cholesterol, glucose, blood pressure) and health coaching.
• Financial advisors and seminars
• Annual $360 Lifestyle Spending Account
• Flexible Scheduling
• On-site all-organic cafeterias

Salary : $360 - $1,500