Data Entry Clerk and Administrative Assistant

Job Overview
We are seeking a detail-oriented and organized Data Entry Clerk and Administrative Assistant to support our daily operations. This role involves managing various administrative tasks, maintaining accurate data records, and providing essential support to ensure smooth office functions. The ideal candidate will possess strong computer literacy, proficiency with Microsoft Office, and excellent communication skills. Bilingual abilities are a plus. This position offers an opportunity to contribute to a dynamic team in a fast-paced environment.

Responsibilities

• Input and update inventory records accurately to maintain current stock levels.
• Place food orders for schools, ensuring timely procurement aligned with program needs.
• Update payroll systems by recording missing hours and verifying employee time entries.
• Input daily meal counts to assist with meal planning and reporting requirements.
• Process vendor invoices efficiently, ensuring correct billing and timely payments.
• Communicate via phone regularly to coordinate orders, respond to inquiries, and support office operations.
• Maintain organized spreadsheets for various data tracking purposes, including inventory, payroll, and meal counts.
• Demonstrate technical proficiency with computer systems and software applications relevant to administrative tasks.
• Perform general office duties such as filing, data entry, and document management to support overall office efficiency.

Experience

• Prior experience in office administration or data entry roles is preferred.
• Strong computer skills, including proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience working with spreadsheets and managing large datasets accurately.
• Excellent phone communication skills for interacting with vendors, staff, and other stakeholders.
• Bilingual abilities are considered a plus but are not mandatory.
• Familiarity with processing invoices, managing inventory, and updating payroll systems is advantageous.

This position is ideal for individuals who are detail-oriented, proactive, and capable of multitasking in a busy environment. Join our team to contribute your organizational skills and technical expertise in a supportive setting.

Pay: $20.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person

Salary : $20