Administrative Assistant/Data Entry

Data Entry & Administrative Assistant

We’re looking for a detail-oriented and dependable Data Entry & Administrative Assistant to join our team.

This position is ideal for someone who enjoys working with data, communicating with customers and vendors, keeping information organized, and supporting a busy sales and warehouse operation. The right candidate will be accurate, responsive, comfortable working on a computer, and willing to learn and grow with the company.

Key Responsibilities

• Enter incoming sales quotes accurately and efficiently into our database. Heavy data entry is a key part of this position.
• Monitor and respond to emails using Microsoft Outlook.
• Make phone calls to obtain current market pricing and accurately enter pricing information into the database.
• Create, update, organize, and distribute database reports to the sales team.
• Provide administrative support to the manager on a variety of projects, including:
• Responding to sales-related emails
• Creating and organizing reports
• Sorting and distributing information
• Database cleanup and maintenance
• Other administrative projects as needed
• Assist the Warehouse team with scheduling shipments through FedEx, UPS, and freight carriers.
• Help maintain accurate, organized, and up-to-date information across company systems.

Qualifications & Skills

• Strong attention to detail and accuracy is essential.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Fast and accurate typing skills.
• Strong verbal and written English communication skills.
• Professional and comfortable communication skills when speaking on the phone.
• Previous database experience is preferred.
• Reliable, dependable, and able to follow through on assigned tasks.
• Strong organizational and time-management skills.
• Ability to prioritize multiple tasks in a busy work environment.
• Willingness to learn new systems, processes, and responsibilities.
• Positive attitude and desire to grow with the company.

What We’re Looking For

We’re looking for someone who takes pride in doing things correctly, stays organized, communicates well, and can be counted on to get the job done. This is a hands-on administrative position with a variety of responsibilities, making it a great opportunity for someone who wants to develop their skills and take on additional responsibilities as they grow with the company.

If you are dependable, detail-oriented, computer-savvy, and ready to learn, we’d like to hear from you!

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Gurnee, IL 60031 (Required)

Work Location: In person

Salary : $55,000 - $60,000