Assistant Director of Credit Evaluation

Position Details

Position Information

Department Admissions (XEM)

Position Title Manager 1-Student Servs

Job Title Assistant Director of Credit Evaluation

Appointment Type Professional Faculty

Job Location Corvallis

Benefits Eligible Full-Time, benefits eligible

Remote or Hybrid option?

Job Summary

The Office of Admissions is seeking an Assistant Director of Credit Evaluation. This is a full-time (1.00 FTE ), 12-month, professional faculty position.

The primary purpose of this position is to develop, support and supervise the credit evaluation team within the Office of Admissions. This team evaluates, determines and assigns transfer credit. This position assigns and evaluates work while ensuring effectiveness and compliance with OSU policy and procedure.

The Assistant Director of Credit Evaluation assists with counseling and advising students, families, counselors, and internal campus partners concerning transfer credit policies. This position is also a trained application reviewer as part of the admissions process, where decisions directly affect enrollment, department, and university goals as outlined in the strategic plan.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100 undergraduate degree programs, 80 graduate degrees plus hundreds of minor options and certificates
• 35k students including more than 2.3k international students and 10k students of color
• 217k alumni worldwide
• For more interesting facts about OSU visit: https://oregonstate.edu/about
  
  

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
  
  

Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU’s safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.

2025 Best Place for Working Parents® Designation!

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

40% – Direct, Train, and Supervise Staff

• Maintain a thorough understanding of the operations of the Office of Admissions and obtain and maintain knowledge of other Enrollment Management and Academic departments, which includes knowledge of Slate and Banner processes, Admissions procedures, and general student modules.
• Maintain a thorough understanding of and utilize the academic calendar, college catalogs and schedules, various related government policies, and FERPA .
• Perform the full scope of supervisory responsibilities, such as training the credit evaluation team, assisting them in maintaining their level of knowledge of all facets of admissions, monitor workflow and staffing to meet internal and external deadlines, write and update position descriptions, interview, hire and train employees, assign and review work, counsel employees and provide ongoing training, conduct performance appraisals, take disciplinary actions when necessary, and make recommendations on salary increases as appropriate.
• Review articulations and update transfer and articulation websites.
• Respond to public or departmental inquiries and provide detailed information to applicants, parents, and OSU constituencies.
  
  

35% – Data Integrity, Systems, and Policy Implementation

• Maintain a thorough understanding of how all transactions are processed and recorded in Banner, OCR and Slate and how data is extracted.
• Assist in the maintenance of data on Banner tables, OCR processes, and Slate functions and facilitate automated processes, and document management.
• Assist in developing, documenting, and implementing policies and procedures relating to transfer evaluation.
• Create and run data integrity reports to identify and correct errors in credit evaluation processes.
• Work with the Associate Director of Operations to identify inefficiencies, streamline processes, and continue the improvement and optimization of the OCR capabilities in both credit and evaluation processes.
• Coordinate credit evaluation for current students, Degree Partnership Program students, and prospective students.
• Participate in Leadership Team meetings and weekly technology group meetings.
  
  

15% – Counsel and Advise Students and Campus Partners

• Advise and counsel students and their families and campus partners on the admissions credit evaluation processes via email and in person.
• Maintain up to date knowledge of current OSU policies and procedures.
• Assist Associate Director of Operations in establishing credit evaluation processing and policies.
  
  

5% – Outreach

• Assist Associate Director of Operations in establishing admissions processing policies for credit evaluation including meeting with departmental faculty and other campus partners to outline timelines, policies, and processes.
• Provide assistance and support, as needed, at admissions committee meetings, open house programs, and to OSU - Cascades campus for OSU Admissions processes.
  
  

5% – Other Duties and Projects as Assigned

• These duties include but are not limited to, assisting with publications and website updates regarding admissions policies, credit evaluation, assisting with training sessions, and conducting research on statewide and national transfer credit trends as needed. Provide support for and serve on search committees and participate in professional development activities.
  
  

What You Will Need

• Bachelors degree from a 4 year college/university and 2 years of experience related to student services or Enrollment Management at a college/university or an equivalent combination of education and experience.
• 1 year of supervisory experience.
• Ability to follow, interpret and apply policies regarding higher education.
• Excellent oral and written communication skills, and ability to handle difficult situations and conversations with diverse communities.
• Ability to establish priorities, exercise independent judgment, and perform tasks with a high degree of accuracy and strong attention to detail.
• Must have proficiency in Microsoft Office applications including Word, Excel, and Outlook.
• Ability to follow, interpret and apply policies regarding higher education.
• Experience with credential evaluation.
  
  

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You To Have

• Master’s degree in Student Services, Education, or related field.
• Experience with Slate, Banner, OnBase or other document management software.
• Experience working with an OCR software.
• Experience with credential evaluation and Admission application processing
• Experience in creating and conducting presentations.
• Must be able to lift 30 pounds.
• Experience working with OCR technology and workflows.
  
  

Working Conditions / Work Schedule

Typically Monday through Friday 8-5, but may need to work irregular hours including nights and weekends.

Pay Method Salary

Pay Period 1st through the last day of the month

Pay Date Last working day of the month

Recommended Full-Time Salary Range $55,000-$62,000

Link To Position Description

https://jobs.oregonstate.edu/position_descriptions/18481

Posting Detail Information

Posting Number P09871UF

Number of Vacancies 1

Anticipated Appointment Begin Date 06/08/2026

Anticipated Appointment End Date

Posting Date 04/22/2026

Full Consideration Date 05/06/2026

Closing Date 05/13/2026

Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

To ensure full consideration, applications must be received by 05/06/2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

When applying you will be required to attach the following electronic documents:

• A resume/CV; and
• A cover letter indicating how your qualifications and experience have prepared you for this position.
• Please respond to the following question (upload as Other Documents 1):
  
  

This role will lead a transfer evaluation process that includes refining OCR -based technology, while supporting a team that has experienced significant change in recent years. Describe your approach to leading through continued transition. How would you balance process improvement, technology adaption, and maintaining staff engagement and morale?

• Please respond to the following question (upload as Other Documents 2):
  
  

Describe your experience optimizing a newly implemented system or technology. How did you evaluate its performance, refine workflows, and incorporate staff feedback to improve outcomes while maintaining accuracy and consistency?

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact:

David Compton

David.compton@oregonstate.edu

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu .