What are the responsibilities and job description for the Executive Assistant to Deputy CFO position at Oregon State University?
Position Details
Position Information
Department Budget & Finance (QFA)
Position Title Executive Assistant
Job Title Executive Assistant to Deputy CFO
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
The Associate VP of Budget and Finance and Deputy Chief Financial Officer is seeking an Executive Assistant. This is a full-time 1.00 FTE , 12-month, professional faculty position.
In support of the university’s mission, this position reports directly to the Associate Vice President & Deputy Chief Finance Officer ( DCFO ) at Oregon State University. The DCFO’s area of responsibility includes Treasury, Budget and Resource Planning, Controller’s Units, Financial Strategic Services, and the Office of Procurement, Payment and Travel.
The DCFO’s Executive Assistant (EA) provides primary administrative support and project management for the Deputy Chief Financial Officer. The EA independently manages all functions of the office, handles sensitive and confidential information, and works under frequent short deadlines with multiple time demands. The EA manages the DCFO’s schedule, develops correspondence, reports, communications, and meeting notes. This position is authorized to make financial commitments to vendors, event sponsors, travel agencies, etc. on behalf of the DCFO . This position will work with a variety of confidential information related to personnel, strategy, and finances.
This position is a critical member of the team that supports the DCFO and may provide administrative support to other senior leaders within the Division of Finance Administration units as needed.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
2025 Best Place for Working Parents® Designation!
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
50% Executive Support to Deputy Chief Financial Officer
30% Project Development and Management
15% Communication & Relationship Management
5% Other Duties
What You Will Need
What We Would Like You To Have
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $77,000 - $87,000
Link To Position Description
https://jobs.oregonstate.edu/position_descriptions/179472
Posting Detail Information
Posting Number P09875UF
Number of Vacancies 1
Anticipated Appointment Begin Date 07/06/2026
Anticipated Appointment End Date
Posting Date 04/23/2026
Full Consideration Date 05/07/2026
Closing Date 05/17/2026
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by May 07, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
For additional information please contact: Heidi Clarke at heidi.clarke@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Starting salary within the salary range will be commensurate with skills, education, and experience.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu .
Position Information
Department Budget & Finance (QFA)
Position Title Executive Assistant
Job Title Executive Assistant to Deputy CFO
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
The Associate VP of Budget and Finance and Deputy Chief Financial Officer is seeking an Executive Assistant. This is a full-time 1.00 FTE , 12-month, professional faculty position.
In support of the university’s mission, this position reports directly to the Associate Vice President & Deputy Chief Finance Officer ( DCFO ) at Oregon State University. The DCFO’s area of responsibility includes Treasury, Budget and Resource Planning, Controller’s Units, Financial Strategic Services, and the Office of Procurement, Payment and Travel.
The DCFO’s Executive Assistant (EA) provides primary administrative support and project management for the Deputy Chief Financial Officer. The EA independently manages all functions of the office, handles sensitive and confidential information, and works under frequent short deadlines with multiple time demands. The EA manages the DCFO’s schedule, develops correspondence, reports, communications, and meeting notes. This position is authorized to make financial commitments to vendors, event sponsors, travel agencies, etc. on behalf of the DCFO . This position will work with a variety of confidential information related to personnel, strategy, and finances.
This position is a critical member of the team that supports the DCFO and may provide administrative support to other senior leaders within the Division of Finance Administration units as needed.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100 undergraduate degree programs, 80 graduate degrees plus hundreds of minor options and certificates
- 35k students including more than 2.3k international students and 10k students of color
- 217k alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Free confidential mental health and emotional support services, and counseling resources.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
- Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
2025 Best Place for Working Parents® Designation!
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
50% Executive Support to Deputy Chief Financial Officer
30% Project Development and Management
15% Communication & Relationship Management
5% Other Duties
What You Will Need
- Bachelor’s degree in related field.
- 5 years of experience providing substantial executive administrative support experience, with progressively increasing responsibility, at an institution of higher learning or other similarly complex institution.
- Prior progressive experience supporting leaders at the executive level
- Commitment to promoting an inclusive work environment
- Ability to demonstrate professional experience managing complex scheduling and administrative needs with a high-level of attention to detail and accuracy
- Ability to appropriately handle highly sensitive and extremely confidential material/information
- The ability to take initiative, maintain confidentiality and establish priorities
- Excellent organization and decision-making skills, and the ability to function in highly demanding situations
- Proficient with office technology including Zoom and Microsoft 365 applications.
What We Would Like You To Have
- Basic knowledge of finance and budgeting
- Project management experience
- Work generally performed in office environment during standard 40 hours a week, Monday through Friday. Work requires the individual to sit at a computer for long periods of time. May require occasional evening or weekend work.
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $77,000 - $87,000
Link To Position Description
https://jobs.oregonstate.edu/position_descriptions/179472
Posting Detail Information
Posting Number P09875UF
Number of Vacancies 1
Anticipated Appointment Begin Date 07/06/2026
Anticipated Appointment End Date
Posting Date 04/23/2026
Full Consideration Date 05/07/2026
Closing Date 05/17/2026
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by May 07, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
- A resume/CV; and
- A cover letter indicating how your qualifications and experience have prepared you for this position.
For additional information please contact: Heidi Clarke at heidi.clarke@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Starting salary within the salary range will be commensurate with skills, education, and experience.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu .
Salary : $77,000 - $87,000