What are the responsibilities and job description for the Administrative Program Assistant position at Oregon State University?
Position Details
Position Information
Department Ext Washington Co Office (TEX)
Classification Title Administrative Program Assist
Job Title Administrative Program Assistant
Appointment Type Classified Staff
Job Location Beaverton
Benefits Eligible Not benefits eligible
Remote or Hybrid option?
Employment Category Limited Duration
Job Summary
This recruitment will be used to fill one, part-time (approximately 4 hours per week) Administrative Program Assistant position for the Division of Extension and Engagement’s Oregon Naturalist Program in the Oregon State University ( OSU ) Extension Washington County Office. This is a limited duration position with hours that will vary based on the programming needs and is expected to last approximately six months from the appointment begin date.
This is a limited duration Administrative Program Assistant ( APA ) position with the Oregon State University Division of Extension and Engagement’s Oregon Naturalist Program. The Oregon Naturalist Program ( ONP ) is part of the OSU Extension Service Forestry and Natural Resources Program. This position is based in Washington County, Oregon. This APA is supervised by the Oregon Naturalist Program Coordinator. The weekly hours for this position will vary based on programming needs.
The APA provides critical administrative support for the Youth and Environment Educators ( YEE ) program, a partnership with Metro Regional Government that trains youth leaders to educate and engage children and families on the natural environment, and is nested under the ONP . This support includes assisting with programming planning, organization, collaboration, and outreach related to training youth leaders to educate and engage children and families on the natural environment. Ensuring compliance to youth safety, this position will work with the OSU Youth Protection office.
This APA works with the Oregon Naturalist Program Coordinator to ensure that non-credit educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with civil rights and language/visual access regulations
The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.
This APA position requires working outside the office setting. Active and effective communication with OSU employees and key stakeholders is critical to the success of this position.
About the Oregon Naturalist Program:
The Extension Oregon Naturalist Program provides people with an opportunity to learn about natural resources through the study of rigorous science and research-based content: the natural history of plants, animals, habitats, and geology, the history and processes of landscape change, as well as the most relevant topics in present-day sustainable natural resource management. Participants volunteer for natural resources programs, agencies, organizations, and other groups in their communities.
About the Division of Extension and Engagement (division):
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division’s website .
Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division’s educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Key Responsibilities
60% Oregon Youth and Environment Educators ( YEE ) administrative support
Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.
What You Will Need
What We Would Like You To Have
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Min Salary $20.98
Max Salary $31.63
Link To Position Description
https://jobs.oregonstate.edu/position_descriptions/174975
Posting Detail Information
Posting Number P05481CT
Number of Vacancies 1
Anticipated Appointment Begin Date 12/31/2025
Anticipated Appointment End Date 06/30/2026
Posting Date 12/01/2025
Full Consideration Date 12/10/2025
Closing Date 12/17/2025
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by 12/10/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Nadine Menashe, nadine.menashe@oregonstate.edu
Accommodation and/or Accessibility Requests:
Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at (541) 737-3556.
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu .
Position Information
Department Ext Washington Co Office (TEX)
Classification Title Administrative Program Assist
Job Title Administrative Program Assistant
Appointment Type Classified Staff
Job Location Beaverton
Benefits Eligible Not benefits eligible
Remote or Hybrid option?
Employment Category Limited Duration
Job Summary
This recruitment will be used to fill one, part-time (approximately 4 hours per week) Administrative Program Assistant position for the Division of Extension and Engagement’s Oregon Naturalist Program in the Oregon State University ( OSU ) Extension Washington County Office. This is a limited duration position with hours that will vary based on the programming needs and is expected to last approximately six months from the appointment begin date.
This is a limited duration Administrative Program Assistant ( APA ) position with the Oregon State University Division of Extension and Engagement’s Oregon Naturalist Program. The Oregon Naturalist Program ( ONP ) is part of the OSU Extension Service Forestry and Natural Resources Program. This position is based in Washington County, Oregon. This APA is supervised by the Oregon Naturalist Program Coordinator. The weekly hours for this position will vary based on programming needs.
The APA provides critical administrative support for the Youth and Environment Educators ( YEE ) program, a partnership with Metro Regional Government that trains youth leaders to educate and engage children and families on the natural environment, and is nested under the ONP . This support includes assisting with programming planning, organization, collaboration, and outreach related to training youth leaders to educate and engage children and families on the natural environment. Ensuring compliance to youth safety, this position will work with the OSU Youth Protection office.
This APA works with the Oregon Naturalist Program Coordinator to ensure that non-credit educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with civil rights and language/visual access regulations
The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian’s awareness of and engagement with our organization, programs and resources.
This APA position requires working outside the office setting. Active and effective communication with OSU employees and key stakeholders is critical to the success of this position.
About the Oregon Naturalist Program:
The Extension Oregon Naturalist Program provides people with an opportunity to learn about natural resources through the study of rigorous science and research-based content: the natural history of plants, animals, habitats, and geology, the history and processes of landscape change, as well as the most relevant topics in present-day sustainable natural resource management. Participants volunteer for natural resources programs, agencies, organizations, and other groups in their communities.
About the Division of Extension and Engagement (division):
The Division of Extension and Engagement (division) is core to Oregon State University’s mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division’s website .
Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division’s educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100 undergraduate degree programs, 80 graduate degrees plus hundreds of minor options and certificates
- 35k students including more than 2.3k international students and 10k students of color
- 217k alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Free confidential mental health and emotional support services, and counseling resources.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
- Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Key Responsibilities
60% Oregon Youth and Environment Educators ( YEE ) administrative support
- Provide administrative program support functions related to the daily operational activities for the YEE program in Washington County.
- Ensure compliance with the OSU youth safety policies.
- Ensure of safe, inclusive, and welcoming environment for adults and youth in the YEE program at both the office and site locations.
- Collaborate with the ONP Coordinator and the ONP Education Program Assistant to explore ways that YEE and ONP can work together on mutually beneficial projects.
- Mentor youth leaders. Individuals will have different backgrounds and communication styles and expectations.
- Foster positive and supportive youth peer interactions and community between YEE members.
- Track requests from YEE participants and community members through appropriate digital communication and tracking tools, such as Ideal-Logic and MailChimp.
- Organize, schedule, and coordinate events on behalf of YEE , based on program needs.
- Commitment to offering a physically, psychologically and emotionally safe environment for all adults and youth.
- Attend program meetings, including those attended by youth participants and community partners.
- Follow up on tasks discussed in program meetings.
- Complete administrative tasks, which include digital drive organization and archival maintenance.
- Maintain and update records of youth participants’ attendance and engagement.
- Assist with non-credit programming planning, organization, and outreach.
- Follow OSU and division brand guidelines for programmatic communications, marketing and engagement.
- Develop procedures necessary for work completion.
- Process financial transactions related to the program (e.g., mileage reimbursements).
- Complete the division’s civil rights training session(s).
- Perform other duties as assigned.
Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.
What You Will Need
- A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming.
- Ability to communicate successfully and inclusively with broad and diverse groups in a culturally responsible manner.
- General knowledge and ability to use computers, including proficiency with information technology, collaborative work platforms, and professional office software such as or similar to the Microsoft Applications.
- Ability to work independently with minimal supervision.
What We Would Like You To Have
- Demonstrated leadership experience with volunteer programs.
- Experience working with youth in a formal or informal educational setting.
- Prior participation in youth development and education or similar educational programs.
- Ability to learn and adapt to using multiple forms of digital communication systems, including website software, email newsletters, social media, and other tools in a changing technological environment.
- The Administrative Program Assistant has regular contact with the public, in person and by telephone or email, to promote awareness of interest in the Oregon Youth and Environmental Educators Program. There is regular communication in person, by telephone and email with participants, potential participants, and community partners related to the program.
- Flexibility to work non-standard schedule: evenings and weekends may be required based on programming needs, coordinating with supervisor to adapt work schedule to address needs.
- This is a limited duration position with intermittent hours which will vary weekly based on programming needs. More work hours will be assigned in the spring and summer.
- Position duties will include working in a varied working environments including professional offices and outdoors.
- The primary work location for this position is the OSU Washington County Office in Beaverton, Oregon. However, remote work may be established via OSU’s Flexible Work Arrangement Agreement Form , with pre-determined periodic reviews of on-going work for continuation of the agreement.
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Min Salary $20.98
Max Salary $31.63
Link To Position Description
https://jobs.oregonstate.edu/position_descriptions/174975
Posting Detail Information
Posting Number P05481CT
Number of Vacancies 1
Anticipated Appointment Begin Date 12/31/2025
Anticipated Appointment End Date 06/30/2026
Posting Date 12/01/2025
Full Consideration Date 12/10/2025
Closing Date 12/17/2025
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by 12/10/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Nadine Menashe, nadine.menashe@oregonstate.edu
Accommodation and/or Accessibility Requests:
Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at (541) 737-3556.
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu .
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