Administrative Director

Administrative Director

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Please see Special Instructions for more details.

When applying you will be required to attach the following electronic documents:

1) A resume and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Chris Holland at

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at

Position Details

Position Information

Department

V Pres Finance and Admin (QFA)

Position Title

Administrator 3-Unit Bus Ops

Job Title

Administrative Director

Appointment Type

Professional Faculty

Job Location

Corvallis

Benefits Eligible

Full-Time, benefits eligible

Remote or Hybrid option?

Job Summary

The Division of Finance and Administration is seeking an Administrative Director. This is a full-time (1.00 FTE), 12-month, professional faculty position.

The Administrative Director for the Division of Finance and Administration (DFA) serves as a strategic and operational leader, ensuring the efficient functioning of the division's administrative operations. Reporting directly to the Vice President for Finance and Administration/Chief Financial Officer (VPFA/CFO), this position oversees the division's administrative support structure, including the coordination and supervision of executive and administrative assistants across DFA units. The Administrative Director provides centralized leadership for division-wide organizational logistics, facilitates effective workflows, ensures consistent and professional administrative practices, and supports the VPFA/CFO in achieving the division's mission and goals.

This role requires a combination of strategic planning, operational management, and strong interpersonal skills to foster a culture of service, collaboration, and excellence in support of the division's leadership and operations.

Why OSU?

Working for Oregon State University is so much more than a job

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100 undergraduate degree programs, 80 graduate degrees plus hundreds of minor options and certificates
• 35k students including more than 2.3k international students and 10k students of color
• 217k alumni worldwide
• For more interesting facts about OSU visit:

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

Administrative Leadership and Oversight (40%)

• Lead, supervise, and coordinate the work of executive assistants and administrative staff within the division, ensuring effective administrative operations and service delivery.
• Establish and maintain administrative processes, tools, and standards that promote consistency, efficiency, and professionalism across DFA.
• Provide training, mentoring, and performance evaluation for administrative staff.
• Serve as the primary point of contact for internal administrative coordination across DFA's units.

Executive Office Operations (30%)

• Oversee day-to-day operations of the VPFA/CFO's office, including calendar prioritization, meeting preparation, correspondence, and executive-level communications.
• Coordinate and manage high-priority, sensitive, and confidential projects for the VPFA/CFO.
• Ensure smooth and professional logistical support for executive meetings, retreats, and events.
• Support the VPFA/CFO in managing and tracking commitments, deadlines, and strategic initiatives.

Organizational Logistics and Coordination (20%)

• Plan, coordinate, and manage division-wide logistics, including retreats, forums, professional development sessions, and other large-scale gatherings.
• Oversee systems for travel coordination, procurement, and space/facility logistics for DFA leadership teams.
• Ensure administrative systems and processes support DFA's operational and strategic priorities.

Strategic Administrative Support (10%)

• Collaborate with DFA leadership on continuous improvement of administrative workflows and organizational effectiveness.
• Develop and implement administrative policies, procedures, and guidelines in alignment with OSU policies and DFA's strategic plan.
• Serve on cross-divisional committees and working groups, representing the administrative interests of DFA.

What You Will Need

• Bachelor's degree in business administration, public administration, management, or related field,
• Five years of progressively responsible administrative or operational management experience, including supervision of staff.
• Experience providing high level administrative support of a director-level position or equivalent.
• Demonstrated ability to manage complex calendars, logistics, and projects in a high-volume, fast-paced executive environment.
• Ability to handle highly sensitive and confidential information with discretion.
• Strong interpersonal skills and ability to work effectively with diverse individuals and groups.
• Excellent written and verbal communication skills.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have

• Master's degree in business administration, public administration, or related field.
• Experience in higher education, large public organizations, or similarly complex institutions.
• Experience in developing and standardizing administrative processes across multiple units.

Working Conditions / Work Schedule

• Standard office environment on OSU's Corvallis campus with occasional remote work flexibility.
• Occasional evening or weekend hours to support special events or urgent priorities.

Pay Method

Salary

Pay Period

1st through the last day of the month

Pay Date

Last working day of the month

Recommended Full-Time Salary Range

$110,000 - $130,000

Link to Position Description

Posting Detail Information

Posting Number

P09453UF

Number of Vacancies

1

Anticipated Appointment Begin Date

11/03/2025

Anticipated Appointment End Date

Posting Date

09/22/2025

Full Consideration Date

Closing Date

10/06/2025

Indicate how you intend to recruit for this search

Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1) A resume and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.

For additional information please contact: Chris Holland at

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Starting salary within the salary range will be commensurate with skills, education, and experience.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at

Supplemental Questions

Salary : $110,000 - $130,000