Operations Assistant

Position Information

Position Type Administrative

Working Title Operations Assistant

Classification Title Executive Support

College/Division Finance and Administration

Department Business Affairs

Work Location Klamath Falls

Position Terms/Mo12

Full/Part time Full Time

Appointment FTE (%) 1.00

Exempt/Non-Exempt Exempt

Salary Range: $49,800 - $53,000

Benefits Eligible: https://www.oit.edu/human-resources/benefits

Position Summary: The Operations Assistant provides high-level, comprehensive executive support to the Associate Vice President for Finance and Controller, as well as to the Business Affairs Office (BAO) and the Budget and Planning Office (BPO). 

The Operations Assistant manages the AVP’s calendar and serves as a primary liaison with the university community. They act as a campus resource by coordinating training and communications for campus stakeholders and supports the BAO through the management of various administrative tasks. This position has regular access to financial, budget, payroll, human resources, and other sensitive information, requiring a high degree of confidentiality and discretion.

Departmental Information: The Business Affairs Office is responsible for: Accounting and Financial Reporting; Accounts Payable; Accounts Receivable (including Student Accounts and Cashier); Grants and Contracts – Post Award Administration; Payroll; Purchasing, Property Control and Vendor Relations; and Travel Reimbursement.

https://www.oit.edu/business-affairs

Qualification Requirements:

• Bachelor’s Degree in business administration or other relevant field AND three (3) years of administrative support experience. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Ability to use at a high level of competency: e-mail, word processing, spreadsheet, presentation, and electronic calendar software applications.

• Demonstrated ability to communicate effectively, both orally and in writing.

• Experience in maintaining a high level of confidentiality.

• Strong analytical skills & detail orientation.

Additional Requirements:

• Five (5) or more years of administrative support experience.

• Experience working in higher education or equivalent environment.

• Experience with Banner.

• Experience developing process & policy.

• Commitment to diversity and inclusion.

Special Instructions for Applicants:

The initial review of applications will begin October 8, 2025. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration.

To apply, please visit: Oregon Institute of Technology Portal | Operations Assistant

Then, upload the following elements to your application:

Required Documents

Resume

Cover Letter

Optional Documents

Transcripts (Unofficial)

Other Document

For additional information, please contact the Office of Human Resources: oithr@oit.edu

Oregon Tech benefits are administered by the Public Employees Benefit Board (PEBB) which also administers the benefits for the State of Oregon employees. The PEBB Benefits home page will lead you to information about each benefit, contact information for each benefit vendor, forms, Wellness Programs, and other useful resources.