Executive Assistant

Position Type Administrative Working Title Executive Assistant Classification Title Executive Support College/Division Office of the Provost Department Research & Academic Affairs Hiring Unit Work Location Wilsonville Appointment FTE (%) 1.0 Position Terms/Mo 12 Full/Part time Full Time Annual Salary $64,200 - $68,255

Position Summary

Department Summary

Oregon Tech's urban campus is located in Wilsonville, 18 miles from downtown Portland. The Oregon Tech Portland-Metro Campus is designed to provide an industry-focused urban university educational experience in the heart of Silicon Forest. The Senior Vice Provost of Research & Academic Affairs is the chair of the Portland-Metro leadership team, which includes the Director of Academic Affairs and the Associate Dean of Students.

https://www.oit.edu/portland-metro

Position Summary

The Executive Assistant (EA) position will provide comprehensive executive administrative and management support to the Vice Provost and leadership at the Portland Metro campus. The Executive Assistant provides high-level administrative support in collaboration with Klamath Falls University offices.

The EA will assist the Vice Provost and leadership team in the preparation of visits, handling information requests, preparing correspondence, scheduling meetings, planning and reporting support for academic and sponsored programs activities, maintaining accurate website information, providing event management (such as Student Project Symposia, Commencement, Convocation, etc.).

Minimum Requirements Additional Requirements

• Bachelor's Degree in business administration, computer science or related field.
• Five (5) years of experience in increasingly responsible administrative support.
  
  

Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Ability to effectively and respectfully work, communicate, and collaborate in diverse, multicultural, and inclusive settings
• Ability work independently or alternatively to coordinate and lead a diverse team to plan and complete projects with specific deliverables and ambitious timelines.
• Expertise to understand and work with operational and financial data and identify anomalies or relationships with specific attention to detail.
• Exhibit strong critical thinking, problem-solving, analytical, organizational and written/oral communication skills.
• Experience in maintaining a high level of confidentiality and professionalism.
• Demonstrated proficiency in Microsoft Office 365ncluding Word, Excel, PowerPoint, and Outlook.
• Experience in maintaining a high level of confidentiality.
  
  

Preferred Qualifications

• Experience in higher education or related organization.
• Excellent interpersonal skills, including diplomacy and tact, and discernment with regards to maintaining a professional environment.
• Demonstrated ability to foster and maintain harmonious working relations.
• Demonstrated ability to manage multiple priorities with varying deadlines.
• Demonstrated ability to interact with a wide range of people, including students, faculty, staff, donors, and other university offices.
• Strong organizational skills and experience working successfully with diverse constituents and organizations.
• Flexibility of schedule and willingness to work occasional evenings and/or weekends
  
  

Application Information

Recruitment Type External Application Screening Begins 12/18/2025 Job Posting Close Date Special Instructions to Applicant

The review of applications will begin December 18, 2025. Applications will continue to be accepted after the initial review date until a sufficient applicant pool has been achieved or the position is filled. Therefore, at the discretion of the University, materials received after the initial review date may not receive full consideration.

To Apply, Upload The Following Elements To Your Application

Required Documents

• Resume
• Cover Letter
  
  

Optional Documents

• Letter of Recommendation
• Curriculum Vitae
• Other Document
  
  

For additional information, please contact the Office of Human Resources: oithr@oit.edu

Background/Pre-Employment Check

Any offer of employment to a successful candidate will be conditioned upon the University's receipt of a satisfactory background check, motor vehicle check, physical abilities check, and/or any other conditions of employment contained in the vacancy announcement.

AA/EEO Statement

Oregon Tech is an Affirmative Action/Equal Opportunity Educator and Employer. The University does not discriminate in access to its educational programs and activities, or with respect to hiring, or the terms and conditions of employment, on the basis of age, color, disability, marital status, national origin, race, religion or creed, sex or gender, gender identity or gender expression, sexual orientation, veteran status, or any other basis in law.

Oregon Tech is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Office of Human Resource at 541-885-1028 or oithr@oit.edu.