Administrative Assistant- School Enrollment Specialist 1

Administrative Assistant I - Enrollment Advisor

Oregon Charter Academy

12-month full-time, Classified 1

Wilsonville or Mill City, Oregon

School Summary

Oregon Charter Academy  (ORCA) is a virtual public school serving students in grades K–12 throughout the state. Teachers at ORCA are student-focused, adapting to meet students’ educational needs through personalized learning using our high-quality curriculum and the teaching of 21st-century skills. ORCA is authorized by the Santiam Canyon School District and is governed by its own independent charter school board. The school has been in operation since 2005 and is accredited through Cognia, formerly AdvancED.

Position Responsibilities 

Working in a combination from the school’s satellite office in Wilsonville or Mill City, Oregon, and from home, the Administrative Assistant will be an integral part of the school and classified staff and report to the Office Manager. The Administrative Assistant will work with prospective families during the enrollment of their student, and support office operations and records management.

While not meant to be an inclusive list, the Administrative Assistant-Enrollment Advisor will be responsible for the successful completion of the following tasks: 

Essential Job Functions: 

• Provide high-level support to school staff and be an integral part of the classified staff;

• Enter data into the online student information system;

• Assisting prospective families through the enrollment process;

• Acts as the primary point of contact for processing related documents;

• Interprets and responds to inquiries in person, via phone or internet;

• General understanding of enrollment policies and document requirements;

• Sending and receiving District Notice of Intent to Enroll forms;

• Performs all functions within FERPA regulations;

• General knowledge of the 3% enrollment cap and assisting families with the appeals process, and other related laws and regulations;

• Greet and assist staff, students, families, and visitors both in person and by phone- this includes routing calls, relaying messages, receiving and directing visitors, determining priority matters promptly and courteously;

• Attend program and department staff meetings to stay fully informed about school activities and efforts, to improve skills, and maintain frequent lines of communication;

• Maintains  pertinent  records  and  performs  follow-up  assignments;

• Cultivate and model a respectful work and learning environment;

• Self-starter who also works well in a team

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities;

• Prompt and regular attendance;

• Provide comprehensive customer service, including front line phone support;

• Providing reception at the front desk on in-office days;

• Additional duties as assigned.

Position Requirements

Requirements

• HS Diploma or equivalent

• Strong technology, organization and time management skills 

• Excellent communication skills, both oral and written

• Strong customer service approach

• High degree of flexibility and dependability

• Ability to maintain the integrity of confidential information

• Ability to apply and explain policies, procedures, and record systems

• Ability to keep accurate records

• Ability for minimal travel for required All-Staff meetings, and other meetings or events

• Ability to work in the Wilsonville or Mill City office and remotely at times

• Ability to work occasional evening hours, as needed

Preferred Background

• Bachelor Degree

• School administrative assistant experience

• Skilled with Google Suite, PowerSchool SIS and Adobe PDF 

Applicants with culturally diverse backgrounds are strongly encouraged to apply.

Compensation and Benefits:

• Starting Salary range  from $17.74 - $35.37/hr (varies based on education and experience)

• Hybrid work from home and at our Wilsonville office

• Comprehensive, competitive and affordable medical, vision, and dental benefits

• Participation in state retirement plan (PERS)

• Tuition reimbursement up to $5,250 per calendar year

• 403(b) plan with match potential

• Additional employer-paid and voluntary benefits

How to Apply:  Apply online click here.  Please be prepared with a letter of interest, resume and a list of references.

Oregon Charter Academy is committed to the principle of equal employment opportunity and seeks employees who reflect and support our mission-driven commitment to a diverse school community. For more information please visit www.oregoncharter.org.