Administrative Assistant I - Enrollment Advisor

Administrative Assistant I – Enrollment Advisor
Oregon Charter Academy
12-month, Full-Time, Classified 1
Location: Wilsonville or Mill City, Oregon

School Summary
Oregon Charter Academy (ORCA) is a virtual public school serving students in grades K–12 throughout the state. ORCA teachers are student-focused and dedicated to personalized learning using high-quality curriculum and the teaching of 21st-century skills. ORCA is authorized by the Santiam Canyon School District, governed by an independent charter board, and accredited through Cognia.

Position Overview
The Administrative Assistant – Enrollment Advisor will work both on-site (Wilsonville or Mill City) and remotely. This position supports office operations, records management, and provides direct assistance to prospective families during the enrollment process. This role reports to the Office Manager and is an integral part of the classified team.

Essential Job Functions

• Provide high-level support to school staff
• Enter data accurately into the student information system
• Assist prospective families throughout the student enrollment process
• Serve as the primary point of contact for enrollment documentation
• Respond professionally to inquiries in-person, by phone, and online
• Maintain understanding of enrollment policies and documentation requirements
• Process and track District Notice of Intent to Enroll forms
• Ensure compliance with FERPA regulations
• Support families regarding the 3% enrollment cap and related appeals
• Greet and assist students, families, staff, and visitors courteously
• Participate in staff meetings and maintain collaborative communication
• Maintain accurate records and complete follow-up assignments
• Model and promote a respectful and inclusive work environment
• Provide comprehensive customer service, including front desk reception
• Assist colleagues as needed to support organizational operations
• Demonstrate reliability through consistent attendance and punctuality
• Perform additional duties as assigned

Position Requirements

• High School Diploma or equivalent
• Strong technology, organizational, and time management skills
• Excellent oral and written communication skills
• Customer service mindset and ability to work with diverse populations
• Ability to maintain confidentiality and handle sensitive information
• Ability to explain policies and maintain accurate records
• Ability to travel occasionally for meetings and events
• Ability to work both in-office and remotely
• Ability to work occasional evening hours, as needed

Preferred Qualifications

• Bachelor’s degree
• Experience working in a school administrative support role
• Experience with Google Suite, PowerSchool SIS, and Adobe PDF tools

Applicants from culturally diverse backgrounds are strongly encouraged to apply.

Compensation & Benefits

• Starting salary range: $17.74 – $35.37/hr (based on education and experience)
• Hybrid work model
• Comprehensive medical, dental, and vision benefits
• Participation in the PERS state retirement system
• Tuition reimbursement up to $5,250 per calendar year
• 403(b) plan with potential employer match
• Additional employer-paid and voluntary benefits

How to Apply
Apply online. Please be prepared with a letter of interest, resume, and list of references.

Oregon Charter Academy is an equal opportunity employer and is committed to building a diverse and inclusive school community. For more information, please visit: www.oregoncharter.org.

Salary : $17 - $35