Administrative Assistant & Board Liaison

Position Summary

The administrative assistant and board liaison (AABL) will provide necessary support to OBI’s president and CEO, board of directors and government affairs team to ensure OBI’s governance, programs and initiatives are executed effectively and efficiently. The AABL will report to the president and CEO and work collaboratively with all members of the OBI team.

Responsibilities and Duties

While other duties may be assigned, the list below is illustrative of the type of work the AABL will engage in:

• Provide executive support to the president and CEO, such as scheduling, meeting and event preparation, preparing minutes, conducting research and preparing materials, stakeholder outreach and project execution.
• Provide executive support to board committees, including the Executive Committee, Finance & Audit Committee and Nominating Committee.
• Serve as OBI’s board liaison, working with the president and other board officers on scheduling, logistics, meeting materials and arrangements for board and board committee meetings as well as supporting the board’s governance, nominations, minutes and compliance processes.
• Support the boards of both OBI HealthChoice and the OBI Research & Education Foundation, affiliated entities of OBI.
• Safeguard confidential and sensitive information with discretion and sound judgement.
• Manage OBI staff meetings and events.
• Support the OBI government affairs team with specific administrative functions as assigned by the president, such as scheduling policy committee and council meetings, preparing materials for testimony or meetings, and outreach support.
• Provide coverage during absences of the Operations and Member Relations Assistant.
• Other duties as assigned.

Preferred Skills, Qualifications & Experience

• A working knowledge of office practices and general office management procedures.
• Ability to multi-task and prioritize work assignments.
• Strong interpersonal, organizational and communications skills with keen attention to detail.
• Proficiency with Microsoft Office products, particularly Word, Excel, PowerPoint and Teams, as well as other cross functional platforms, such as Zoom.
• 4 years of related experience.

Compensation and Benefits

• Salary range: $55,000-$70,000 yearly
• Medical & dental coverage
• Generous paid time off and numerous paid holidays
• Life insurance and disability insurance
• 401k retirement plan with employer match

Location

This position is based in OBI’s Salem office. It is a public-facing role and will need to be in the office on a consistent basis, though there is opportunity for some remote work pursuant to OBI’s hybrid work schedule policies.