Accounts Payable Specialist - ACT

Accounts Payable Specialist (Full-Time, Non-Exempt)

Location: Yakima, WA
Pay: $23.00–$25.00 per hour
Schedule: Monday–Friday
Work Location: 100% On-Site

Join Our Team

Orchard & Vineyard Supply is seeking a detail-oriented Accounts Payable Specialist to join our Finance team at our Yakima headquarters.

This position is responsible for the accurate and timely processing of vendor invoices and payments while maintaining strong relationships with vendors and internal business partners. The ideal candidate has solid accounting experience, exceptional attention to detail, and thrives in a fast-paced environment where accuracy and customer service are essential.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Accounts Payable Processing

• Review and prioritize invoices based on payment terms and available cash discounts.
• Code vendor invoices to the appropriate general ledger accounts.
• Verify invoices have appropriate supporting documentation and required approvals before payment.
• Match invoices to receiving documentation and purchase records for accuracy.
• Enter invoices accurately into the NetSuite ERP system.
• Reconcile vendor statements and research and resolve discrepancies.

Payment Processing

• Process manual check requests and employee expense reimbursements.
• Process electronic vendor payments.
• Maintain accurate payment records and supporting documentation.

Vendor Relations

• Build and maintain positive relationships with vendors.
• Respond promptly and professionally to vendor inquiries.
• Work collaboratively with vendors and internal departments to resolve purchasing, invoicing, and payment issues.

Financial Administration

• Collect and maintain vendor W-9 forms.
• Assist with annual IRS Form 1099 preparation.
• Maintain accounts payable files and documentation in accordance with company policies.
• Prepare reports and other financial information as requested by management.
• Help maintain internal controls related to financial processes.
• Identify opportunities to improve efficiency and streamline accounts payable processes.
• Assist with special projects and perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• Minimum three (3) years of accounting or accounts payable experience.
• Experience using NetSuite ERP is required.
• Intermediate proficiency with Microsoft Excel.
• Proficiency using Adobe Acrobat or similar PDF editing software.
• Strong data entry skills with a high degree of accuracy and attention to detail.
• Excellent organizational, analytical, and problem-solving skills.
• Strong verbal and written communication skills.
• Demonstrated customer service skills and professional business etiquette.
• Ability to prioritize multiple tasks, meet deadlines, and adapt to changing priorities.
• Ability to establish and maintain positive working relationships with vendors, coworkers, and employees across multiple departments and locations.
• Ability to work independently while contributing effectively to a team environment.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Frequent use of hands and fingers for keyboarding and operating standard office equipment.
• Ability to communicate effectively in person, by telephone, and electronically.
• Occasionally lift and carry up to 20 pounds.

Work Environment

This position is performed in a professional office environment and requires regular interaction with employees, vendors, and business partners. This is a 100% on-site position located in Yakima, Washington.

Compensation & Benefits

Compensation: $23.00–$25.00 per hour, depending on qualifications and experience.

Eligible employees may receive a comprehensive benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and paid holidays
• Company-paid life insurance
• Employee Assistance Program (EAP)
• Professional development opportunities

Equal Employment Opportunity

Orchard & Vineyard Supply is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable law.

Disclaimer: This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Orchard & Vineyard Supply reserves the right to modify this job description at any time to meet business needs.

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $23 - $25