What are the responsibilities and job description for the Event Coordinator position at Orange Lutheran High School?
POSITION SUMMARY
The position is responsible for planning, directing, and evaluating the effectiveness of Admissions/Enrollment events. This will include large-scale events on campus, as well as smaller marketing events with partner schools.
Reports to: Director of Enrollment and Engagement Services
Supervises: None
ESSENTIAL DUTIES
- Champion and protect the OLU “look and feel” for large-scale events.
- Work collaboratively under the direction of the Director of Enrollment and Engagement Services to lead our faculty/staff through an excellent and well-managed event planning process.
- Coordinate the planning for Admissions events including Preview Day, Open House, Preview Night, Freshmen Course Info Night, and Registration Day, including calendaring with facilities, ordering any promotional materials that are being given at events, managing expenses for events, and coordinating with marketing for promotion of events.
- Develop and maintain connections with the Administration, Faculty, and Staff with the logistic details for these events.
- Coordinate all scheduling of high school fairs with partner schools and scheduling of OLu staff to represent at these events
- Ensure consistent and high-quality application of OLu’s branding at all admissions events to create a cohesive and excellent experience for attending families
- Collaborate with Facilities and the Nechita team to create a cohesive Lancer family experience that flows seamlessly from the Welcome Center to the Nechita stage, the Student Union, and into the gym
- Represent OLu to outside entities, including partner schools, vendors, and prospective families, when planning and managing events.
ADDITIONAL DUTIES
- All other duties as assigned
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below are representative of the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position
Education
- Bachelor's degree preferred
Experience
- 1-2 years of experience in Event Planning, Business, and/or Customer Service
- Experience working at a Christian School preferred
LICENSES, CERTIFICATES, AND CLEARANCES
- Cleared Background/Fingerprint Check
- Valid CPR and First Aid certifications
- Cleared TB assessment
- Completion of Ministry Safe Training
- Valid CA Driver's License
KEY COMPETENCIES
Knowledge
- Familiarity with secondary education goals, structures, administrative duties, and communication standards
- Experience working with Word, Excel, Google Suite, and Apple Keynote preferred
Skills and Abilities
- Strong time management skills
- Extremely organized and detail-oriented
- Ability to manage difficult customer service situations
- Strong written and verbal communication skills
- Must be able to maintain a calm composure in high-pressure or stressful situations
- Enjoy meeting people, personable yet professional in demeanor, especially on the phone and in in-person meetings
PERSONAL CHARACTERISTICS
- Exhibit the highest level of Christian integrity in his/her life reflects Christ-like morals, behavior, attitude, and leadership
- Foster a Christ-centered environment focused on Grateful Servanthood, Accountability, Compassion, and Collaboration, in alignment with our Guiding Principles
- Integrate faith and prayer in the performance of job duties
- Ability to articulate their Christian faith
- An active member of a Christian church
PHYSICAL REQUIREMENTS
Required to sit, speak clearly, hear accurately, and use hands to finger, handle, or feel objects or controls
- Required to stand, move about the campus
- Reach with hands and arms, or visit off-campus sites
- Ability to drive a car
WORK ENVIRONMENT
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job
- The typical working environment is a climate-controlled office environment
- Occasional exposure to outdoor environments of varying temperatures
- The typical noise level is quiet to moderate, but may occasionally be loud