What are the responsibilities and job description for the Front Desk Administrator position at Optimized Personnel Solutions?
Our Front Desk Administrative Assistant is the first person our clients and visitors encounter and is often the “face” of the Company. The successful candidate will be welcoming with a positive “can-do” attitude. We are seeking someone with the ability to demonstrate great time-management and multi-tasking skills, who shows initiative while working independently and with a discerning sense of urgency when required. In return, this is a fun working environment with a team atmosphere and the opportunity to learn new skills and develop your potential along the way.
Responsibilities:
- Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him/her to the appropriate location.
- Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
- Receives mail, documents, packages, and courier deliveries and distributes items accordingly.
- Prepares outgoing mail or packages as needed.
- Maintains a clean reception area and keeps conference rooms tidy and ready for meetings.
- Receives and responds to Front Desk emails.
- Order Office Supplies and maintain an orderly Office Supply Closet.
- Order Safety Supplies and maintain an orderly Safety Supply Closet.
- Scan, file, and organize accounting documents digitally and physically.
- Provides administrative and light clerical support to various departments.
- Assist with coordinating internal events.
- Perform other duties as assigned.
Qualifications:
- Ability to work a minimum of 40 hours per week.
- 2 years of office administration, receptionist, or front desk secretary experience.
- High School diploma or equivalent required.
- Outstanding verbal communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Understanding of Administrative and clerical procedures.
- Ability to maintain confidential information.
- Bilingual (English/Spanish) preferred but not required.
- Proficient in Microsoft Office Suite.
Additional Info:
- $17- $21/hr DOE
- In-office Position
- Office location: Tempe, AZ
- M-F 40hrs/ week
- Paid time off
- Health insurance
- Vision insurance
- Dental insurance
- Life insurance
Salary : $17 - $21
