Front Desk Receptionist/ Office Administrator

The Front Desk Receptionist / Office Administrator is the friendly, professional first point of contact for our office. This role supports day-to-day front office and administrative activities, helps keep documents organized, and assists with basic compliance-related tasks. It’s a great opportunity for someone who is organized, dependable, and interested in learning how a regulated manufacturing environment operates.

This position does not require prior experience—we provide training—but it does require attention to detail, professionalism, and a willingness to follow procedures.

Essential Responsibilities

Front Desk & Visitor Support

• Welcome visitors, vendors, and drivers in a friendly and professional manner
• Ensure visitors sign in correctly, receive visitor badges, and follow facility procedures
• Answer incoming phone calls, route calls appropriately, and take clear messages
• Escort visitors or service providers when required
  
  

Scheduling & Office Coordination

• Help coordinate meetings, calls, vendor visits, and deliveries
• Communicate scheduling expectations clearly to avoid conflicts
• Monitor company holiday schedules and assist with delivery coordination
  
  

Document & Administrative Support

• Scan, organize, and file documents
• Check paperwork for completeness and notify team if corrections are needed
• Help maintain organized electronic and paper filing systems
• Assist with preparing, scanning, and sending routine reports and documentation
• Keep internal records organized for easy retrieval
  
  

General Office Support

• Sort and distribute mail and route vendor materials to the correct departments
• Monitor office supply levels and help request reorders as needed
• Post internal announcements and notices
• Provide general clerical and administrative support to the team
  
  

Minimum Qualifications

• High School Diploma or GED
• Basic computer skills (email, scanning, file organization)
• Strong organizational skills and attention to detail
• Clear communication skills, both verbal and written
• Ability to follow instructions, procedures, and documentation guidelines
• Prior office, receptionist, or administrative experience is helpful but not required
• Experience in a manufacturing or regulated environment is a plus, but not required
  
  

Culture & Soft Skills – What We’re Looking For

• Friendly, professional, and welcoming demeanor
• Reliable and punctual, with a strong sense of responsibility
• Comfortable interacting with a wide range of people
• Organized and calm, even when the office is busy
• Willing to learn and ask questions
• Respectful of confidentiality and sensitive information
• Teamoriented, with a positive and helpful attitude
  
  

Work Environment

• Primarily seated, deskbased role
• Quiet, professional office setting
• Minimal physical demands
• Regular business hours
  
  

Benefits

• Health, Vision, and Dental Insurance
• Life Insurance
• Paid Vacation
• Paid Holidays
• Paid Sick Time
• 401(k) Retirement Plan with Company Match