What are the responsibilities and job description for the Accounts Payable Clerk / Bookkeeper position at Optima, Inc.?
We are a multi-entity real estate company seeking a detail-oriented and dependable Full Charge Accounts Payable Clerk to manage the full cycle of accounts payable across our portfolio. This role also includes light bookkeeping responsibilities and offers the opportunity to work closely with our accounting and property management teams. The ideal candidate will be organized, proactive, and experienced in handling AP functions in a multi-entity environment.Key Responsibilities:
We also offer a comprehensive benefits package including, medical, dental, vision, disability insurance, etc. and a 401K plan with matching.
Optima, Inc. is an equal opportunity employer.
- Manage full-cycle accounts payable for multiple entities and properties.
- Review, code, and enter vendor invoices into accounting software.
- Ensure timely and accurate payment processing, including check runs and ACH transfers.
- Maintain vendor records and ensure compliance with W-9 and 1099 requirements.
- Reconcile vendor statements and resolve discrepancies.
- Assist with general ledger entries and account reconciliations.
- Support month-end and year-end closing processes.
- Assist with light bookkeeping tasks, including bank reconciliations and journal entries.
- Communicate with vendors, property managers, and internal teams to ensure smooth operations.
- 3 years of experience in accounts payable, preferably in real estate.
- Experience working with multiple entities and intercompany transactions.
- Experience with Timberline and/or Yardi softwares and Microsoft Office products.
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities and meet deadlines.
- Excellent communication and problem-solving skills.
- Familiarity with property management software.
- Understanding of basic bookkeeping and accounting principles.
- Experience with 1099 preparation and vendor compliance.
We also offer a comprehensive benefits package including, medical, dental, vision, disability insurance, etc. and a 401K plan with matching.
Optima, Inc. is an equal opportunity employer.
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Salary : $55,000 - $70,000
