Real Estate Transaction Coordinator

Are you obsessed with organization, thrive in a fast-paced environment, and love seeing things through to the finish line? Join OpSuite, where operations is the heartbeat of everything we do. We're looking for our next team member to help drive it forward!

We're a startup with momentum and BIG goals. Our team isn’t just collaborative - we're like family. We work together in-office to support our agents, laugh through the chaos, and bring structure to the hustle of real estate.

This isn't your average TC role. We’re looking for someone who:

• Lives and breathes checklists and deadlines
• Has a knack for keeping deals on track from contract to close
• Loves being part of a team and contributing to a strong company culture
• Wants to grow with a startup and shape the role as we scale

Objectives for Position: The Transaction Coordinator is an individual who is outgoing, draws energy from working with people, and is optimistic. They have a strong sense of urgency, but not at the expense of quality. In addition, he/she demonstrates on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is committed to putting clients first, doing the right thing, and seeking win-win agreements. The Transaction Coordinator must be adaptable to change and be solutions oriented. He/She will manage the entire contract-to-close process efficiently and effectively to ensure all transactions close on time, with little or no hassle to clients and third parties. This individual must provide exceptional customer service.

Key Skills: Highly organized and task oriented. Systematic and structured in addressing challenges or work flow. Impeccable attention to detail. Excellent ability to communicate in a pleasant, businesslike manner. Responsible, dependable, trustworthy and consistent. Creative problem solver who remains calm under pressure. Superb technology skills. Compatibility with highly driven personalities. Excellent organizational and time-management abilities, thus able to meet numerous, competing deadlines. Self-motivated and able to self-manage. Coachable, open to accountability, and driven to excellence.

Regular Work Activities:

-Oversee all aspects of buyer and/or seller transactions from executed purchase and sale agreement to closing and beyond.

-Act as liaison between real estate agents, customers, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale.

-Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released.

-Coordinate inspections, assist in negotiations and repairs, and coordinate completion of repairs.

-Ensure that all contracts are complete and compliant with brokerage standards.

-Process commissions for all contracts and ensure compliance to receive final Disbursement Authorizations prior to the settlement of each contract.

-Understand the contract in order to summarize all important terms, conditions, and contingency dates to customers and agents.

-Communicate with agents frequently throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, and other relevant items.

-Communicate regularly with customers to send reminders, check ins, and expectations of each step of the closing process.

-Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information.

-Draft any addenda needed and keep a record in file and ensure they are shared with all relevant parties.

-Serve as the first point of contact/resource for all questions that arise throughout the closing process from agent, customers, attorneys, lenders, appraisers, and other transaction coordinators.

-Communicate with the agent if any issues arise that need handled or negotiated.

-Coordinate closing date, time, and location and notify all parties.

-Notify customer about utility accounts to set up/cancel as well as coordinate moving/possession schedules.

-Maintain all transaction files, including sales contracts, addenda, inspections, invoices, reimbursable expenses, and settlement statements.

-Update customer records in agent database.

-Build and consistently update Compliance Manual / Procedures Manual when necessary.

-Recommend measures to improve methods, performance, quality of service provided, changes in working conditions to increase efficiency.

-Attend weekly accountability meeting with direct report.

-Attend weekly Team Meeting.

-Attend training as needed or required.

-Continuously learn and grow professionally by attending conferences, reading development books, listening to podcasts, watching the daily market trends, and much more to stay aware of all opportunities.

Job Type:

Full-time

Pay:

$40,000.00 - $45,000.00 per year

Benefits:

Paid time off

Professional development assistance

Schedule:

8 hour shift

Weekends as needed