Workplace Experience Coordinator

Location: Midtown Manhattan

Schedule: Monday–Friday | Typical shifts are 8:00 AM–5:00 PM or 10:00 AM–7:00 PM

Pay Rate: $26.50/hour

Opportunity for overtime and schedule flexibility between 7:00 AM–8:00 PM operations

We are seeking a polished, hospitality-driven professional to join a high-end corporate environment supporting workplace experience, conference services, and daily office operations. This role is ideal for candidates with backgrounds in hospitality, hotels, airlines, corporate reception, or other client-facing environments who thrive in fast-paced settings and enjoy delivering exceptional service.

Responsibilities

• Greet, escort, and badge guests and visitors upon arrival
• Provide a welcoming experience for internal and external clients
• Coordinate and manage meeting room scheduling through EMS (Event Management System)
• Monitor shared inboxes and dashboards for meeting and event requests
• Move meetings, assign conference rooms, and manage frequent TBD scheduling requests
• Coordinate with catering vendors and internal teams to support meetings and events
• Conduct confirmation calls and communications for scheduled meetings
• Prepare and inspect meeting rooms before and after meetings
• Support operations across 5 managed floors, while assisting with additional floors as needed
• Maintain professionalism and high-touch customer service in an upscale corporate environment

Qualifications

• Previous hospitality, hotel, airline, corporate reception, or workplace experience preferred
• Strong communication and interpersonal skills
• Comfortable multitasking and managing changing priorities
• Professional presentation and polished demeanor
• Experience with scheduling systems, calendars, or event coordination is a plus
• Team-oriented mindset with a proactive approach to customer service

Why This Role?

This position offers an excellent opportunity for hospitality professionals looking to transition into a corporate environment while continuing to utilize their client service and operational strengths. The day-to-day responsibilities closely align with high-end hospitality and guest experience roles, making for a smooth and natural transition.

If you enjoy staying busy, supporting people, and working in a polished professional setting, we’d love to hear from you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.