What are the responsibilities and job description for the Administrative Assistant position at Opensity Solutions?
About Us
Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.
Our Mission
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
Job Description
The Administrative Assistant provides comprehensive support to ensure the efficient day-to-day operations of the Workplace Team. Reporting to the Client Relations Manager, this role is responsible for coordinating administrative activities, managing schedules, and facilitating effective communication across teams. This position is typically non-exempt and plays a key role in maintaining organization, productivity, and operational efficiency.
Location: Princeton, NJ
Pay: 25-28hr
Roles & Responsibilities
Education:
High school diploma or equivalent required; associate’s or bachelor’s degree preferred or equivalent experience
Experience
1–3 years of administrative or office support experience, preferably in a professional or corporate environment
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace; familiarity with scheduling tools, document management systems, and basic reporting tools preferred
The Compensation range for this role is 25.00 to 28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
#INDHP
Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.
Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.
Our Mission
Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
Job Description
The Administrative Assistant provides comprehensive support to ensure the efficient day-to-day operations of the Workplace Team. Reporting to the Client Relations Manager, this role is responsible for coordinating administrative activities, managing schedules, and facilitating effective communication across teams. This position is typically non-exempt and plays a key role in maintaining organization, productivity, and operational efficiency.
Location: Princeton, NJ
Pay: 25-28hr
Roles & Responsibilities
- Provide administrative support to the Workplace Team, including scheduling, coordination, and task management
- Manage calendars, meetings, and appointments, ensuring efficient use of time and resources
- Prepare, format, and distribute reports, correspondence, and internal documentation
- Maintain organized filing systems (digital and physical) for easy access and compliance
- Serve as a point of contact for internal and external communications, ensuring timely responses
- Coordinate logistics for meetings, events, and team activities
- Track and order office supplies, ensuring availability and cost efficiency
- Assist with data entry, recordkeeping, and database management
- Support onboarding and administrative processes for new team members
- Handle sensitive information with a high level of confidentiality and professionalism
- Assist with special projects and ad hoc administrative tasks as needed
- Contribute to process improvements to enhance team efficiency and workflow
- Strong organizational and time management skills with attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Strong interpersonal skills and a collaborative mindset
- Problem-solving ability with a proactive and resourceful approach
- High level of professionalism, discretion, and reliability
- Adaptability and willingness to support a variety of team needs
- Basic analytical and administrative coordination skills
- Proficiency in office productivity tools and systems
Education:
High school diploma or equivalent required; associate’s or bachelor’s degree preferred or equivalent experience
Experience
1–3 years of administrative or office support experience, preferably in a professional or corporate environment
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) or Google Workspace; familiarity with scheduling tools, document management systems, and basic reporting tools preferred
The Compensation range for this role is 25.00 to 28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
All eligible employees receive access to a comprehensive benefits package, including:
Medical insurance
Dental insurance
Vision insurance
401(k) retirement plan
Paid Time Off (PTO)
#INDHP
Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.
Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.
We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.
Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.