Accounts Payable Specialist

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Job Description:

The Accounts Payable Specialist is responsible for A/P functions and other general accounting duties according to established policies and procedures. The Accounts Payable Specialist manages the approval and processing of vendor invoices and related accounting activities as part of the Accounts Payable team. The main function of this role is to ensure compliance and accuracy of the data processed.

Responsibilities:

• Utilize computerized accounting and payables software programs (including Elite 3E, Excel, Chrome River).
• Review vendor invoices for compliance and ensure proper coding and approvals.
• Prepare and process electronic payable files into the financial system and troubleshoots errors.
• Reconcile credit card transactions and upload into the accounting system monthly. Ensure proper coding and receipts are included in the Visa Works/AMEX program by responsible employees.
• Responsible to track regular firm charges on a monthly check list deemed essential to the function of the firm. Such charges include Rents, Benefits, IT contracts, Parking and any other items that are considered recurring costs for the firm.
• Analyze the system for possible duplicate activity. Institute corrections as needed. Communicate errors to others involved with the errors, and work to reduce the future issues.
• Investigate and resolve outstanding vendor checks.
• Assist in managing the AP team inbox. Answer questions and resolve issues as arise for vendors, attorneys, and staff. Ensure urgent issues are escalated appropriately.
• Assist with the posting of wire transfers into the financial systems, including review of backup for compliance.
• Assist with weekly check runs, ensuring any special requests with checks are managed as needed.
• Cross train with other AP staff members to ensure proper out of office coverage.
• Make suggestions to improve the Accounts Payables processes and assist in the development and implementation of technology-driven improvements.
• Assist with special projects as needed.
• Additional responsibilities to be assigned as skills are demonstrated.

Job Qualifications:

• HS Diploma
• 3 years of previous Accounts Payable experience in a law firm or professional services environment is highly preferred.
• Possess excellent written and verbal communication skills.
• Strong organizational and administrative skills.
• Attention to details and ability to execute through to completion.
• Creative critical thinking skills, reasoning ability and logical thought process.
• Ability to work under pressure, prioritize competing demands and meet various deadlines.
• Demonstrated ability to professionally interact and collaborate with colleagues at all levels.
• Ability to work independently and as part of a team.
• Outstanding sense of customer service.
• Enthusiastic, proactive and positive attitude.
• Ability to manage confidential matters with discretion.
• Must be self-motivated to produce quality work.
• Excellent computer skills, including proficiency in using Microsoft Office 365 suite.
• Flexibility to work overtime when necessary.

This job description is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.

The Compensation range for this role is 24.48 to 29.38 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq’s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual’s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq’s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.