Administrative Assistant

Who We Are

Open Door Real Estate is a top-producing real estate business built on a foundation of exceptional

client service, market expertise, and a deep commitment to our community. We operate with a high

sense of urgency and a dedication to excellence in everything we do. Our mission is to provide a

seamless, stress-free experience for our clients, high-production results, and a life for our team that is

worth living. We are a growth-oriented business looking for a key partner to help us scale.

The Opportunity: Who We’re Looking For

We are seeking a Director of Operations to be the strategic partner and operational lynchpin for our

Lead Agent. You are not just an assistant; you are the integrator to the agent's visionary. You will own

the operational, marketing, and administrative functions of the business, freeing up the Lead Agent to

focus exclusively on dollar-productive activities: lead generation, client appointments, and negotiations.

The ideal candidate is a proactive, systems-oriented leader who is passionate about creating order and

efficiency. You are a master of implementation, a gatekeeper of the agent's time, and the central hub for

our clients and vendors. You thrive on taking ownership and will play a critical role in taking our

business to the next level of success.

What You’ll Do: Key Responsibilities

1. Systems & Transaction Management:

• Own the client journey from contract to close, ensuring a five-star experience at every*

touchpoint.

• Manage all transaction timelines, deadlines, and paperwork with impeccable attention to detail.*

• Serve as the primary point of contact for clients, lenders, title companies, and other agents*

during the contract period.

• Master and maintain our CRM as the single source of truth for all client data and*

communication.

2. Marketing & Client Communications:

• Execute the team’s marketing plan, including managing social media platforms (Facebook,*

Instagram, LinkedIn, etc.).

• Design marketing collateral, social media graphics, and email newsletters using Canva.*

• Manage and deploy email marketing campaigns and client updates via Mailchimp.*

• Plan and execute our client appreciation program, including event coordination and gift*

fulfillment.

3. Administrative & Financial Operations:

• Act as the gatekeeper for the Lead Agent, managing their calendar, scheduling appointments,*

and preparing materials for meetings.

• Handle basic bookkeeping, manage the business P&L, and liaise with our accountant to ensure*

financial health.

• Manage vendor relationships, process invoices, and oversee office inventory.*

• Create and document all operational systems and processes (SOPs) to ensure business*

continuity.

What You’ll Bring: Qualifications & Skills

• Required Technical Skills:*

• High proficiency in CRM management (training provided - primarily KW Command).*

• Demonstrated experience with Canva for graphic design.*

• Experience managing email marketing campaigns in Mailchimp or a similar platform.*

• Expertise in managing professional social media platforms.*

• Proficiency with Google Workspace (G-Suite) and/or Microsoft Office Suite.*

• Essential Traits:*

• Self-Motivated & Proactive: You don’t wait to be told what to do. You identify opportunities for*

improvement and take initiative.

• Fanatical About Customer Service: You have a genuine desire to serve clients and provide an*

unforgettable experience.

• Hyper-Organized & Detail-Oriented: You love checklists, systems, and processes. Nothing falls*

through the cracks on your watch.

• Problem Solver: You are resourceful and can calmly and creatively solve challenges as they*

arise.

• Excellent Communicator: You possess strong written and verbal communication skills.*

• Utmost Discretion: You will be handling sensitive client and financial information and must*

operate with 100% confidentiality.

• Bonus Points For:*

• A valid Real Estate License or experience in the real estate industry.*

• Experience as an Executive Assistant, Operations Manager, or Transaction Coordinator.*

Compensation & Benefits

• Competitive salary commensurate with experience.*

• Performance-based bonus potential.*

• Paid time off (PTO, negotiable).*

• Opportunities for professional development and continuing education.*

Pay: From $19.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $19