What are the responsibilities and job description for the Office Services Administrator position at OOCL USA Inc?
Office Services Administrator – Onsite role
Location: 10913 S River Front Pkwy, Suite 200; South Jordan, UT 84095
Schedule: M-F 8:30AM-5PM
What is OOCL?
With our core values – People People People, Community Responsibility, Customer Focus, Excellence through Quality – we hope to empower our employees to achieve the mission of OOCL (Orient Overseas Container Line).
OOCL is one of the world's largest integrated international container transportation, logistics and terminal companies. As one of Hong Kong's most recognized global brands, OOCL provides customers with fully integrated logistics and containerized transportation services, with a network that encompasses Asia, Europe, the Americas, Africa, and Australasia. This role is a part of the North America Group – NAG Headquarters in Utah.
Summary of Key Responsibilities:
Mail & Courier Management
- Handle sending, receiving, and distribution of mail, courier packages, and deliveries
Office Space & Equipment Maintenance
- Coordinate maintenance and repairs for office equipment
- Ensure security protocols are followed
- Maintain a clean, organized, and safe office environment
- Order and replenish supplies for workstations, breakrooms and conference rooms
- Manage office supply inventory and maintain office roster
Vendor & Invoice Management
- Liaise with property management and janitorial vendors for housekeeping and repairs
- Escort vendors and guests during office visits
- Process invoices for approval and resolve discrepancies with vendors
- Submit vendor setup and maintenance requests
- Update monthly accrual logs for financial reporting
Office Security
- Front office management
- Track and manage office keys and badges; implement consistent security processes
- Assist with execution of office safety exercises and protocol
Administrative & Event Support
- Assist with event planning, including ordering supplies, arranging meals, and coordinating travel and accommodations
- Participate in ad-hoc HR and administrative projects as needed
Qualifications & Skills:
- Bachelor’s degree is preferred
- Minimum 2 years of experience in an office environment (mailroom, shipping/receiving, or facilities experience preferred)
- Ability to lift 25–50 lbs regularly and perform physical tasks (walking, bending, kneeling)
- Strong organizational and planning skills with attention to detail
- Professional communication skills (verbal, written, and interpersonal)
- Proficiency in Microsoft Office Suite and general tech-savviness
- Ability to work occasional extended hours for special projects
Ideal Candidate Attributes:
- Positive attitude and team-oriented mindset
- Strong problem-solving skills and adaptability
- Customer-focused with a commitment to service excellence
OOCL Benefits:
All full-time employees enjoy these outstanding benefits, while in a safe, friendly, clean, business casual office environment. Benefits include:
- Medical, Dental, and Vision Insurance
- 401k Retirement Plan AND Pension Plan
- Paid Vacation/PTO
- Separate Paid Sick Time Off
- Major Holidays Paid
- Paid Personal Days in addition to PTO
- Competitive Salary
- Tuition Assistance after 12 months
- Employee Assistance Program
- Excellent Growth and Advancement Opportunities
- Referral bonus
All employment is contingent upon the successful completion of a background check.
OOCL is an Equal Opportunity Employer and offers a diverse, inclusive, and equitable work environment. OOCL does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. For more information, we encourage you to visit us at www.oocl.com.