Accounts Payable Administrator

Entry-Level Role: The Accounts Payable Specialist is responsible for supporting and processing accounts payable functions for a construction company. This role is designed to accommodate both junior-level candidates and those with prior accounts payable experience, with responsibilities increasing as skills and knowledge develop. The position supports accurate job cost accounting, timely vendor and subcontractor payments, and compliance with construction industry requirements.

Key Responsibilities

• Enter and process vendor and subcontractor invoices accurately and in a timely manner
• Match invoices to purchase orders, contracts, and receiving documentation
• Route invoices for approval from project managers and supervisors
• Prepare and assist with weekly or bi-weekly check runs
• Maintain organized digital and physical accounts payable records
• Respond to vendor and subcontractor inquiries regarding invoice and payment status
• Reconcile vendor statements and resolve discrepancies with supervision as needed
• Assist with 1099 preparation and year-end reporting
• Support month-end close activities and audits
• Follow company accounting procedures and internal controls
• Order and maintain office supplies to ensure smooth daily operations
• Answer and route incoming phone calls in a professional and courteous manner
• Other duties as assigned
  

Qualifications

• High school diploma or equivalent required
• Associate degree or coursework in accounting or finance preferred, or equivalent work experience.
• 1-2 years of accounts payable experience; construction industry experience preferred but not required
• Basic understanding of accounting principles and willingness to learn job cost accounting
• Familiarity with accounting or construction-related software is a plus.
• Proficient in Microsoft Excel and basic office applications
  

Skills & Competencies

• Strong attention to detail and accuracy
• Effective time management and organizational skills
• Clear written and verbal communication
• Ability to follow established procedures while learning new responsibilities
• Team-oriented with the ability to work independently as skills develop
  

Work Environment & Growth

• Office-based position working closely with accounting staff and project managers
• Training and mentoring provided
• Opportunity for career growth into a senior Accounts Payable or construction accounting role