Commercial Real Estate & Finance Paralegal

Commercial Real Estate & Finance Paralegal

Fulltime Hire

Location: Tampa office

Position Overview

Johnson Pope Bokor Ruppel & Burns, LLP is seeking an experienced Commercial Real Estate & Finance Paralegal to join its Tampa office. This role is ideal for a detail-oriented and highly organized legal professional with a strong background supporting complex commercial real estate and finance transactions within a law firm environment.

The Paralegal will play a critical role in managing transactions from inception through closing and post-closing, working closely with attorneys, clients, lenders, and third parties. This position requires the ability to manage multiple high-value transactions while maintaining accuracy, meeting deadlines, and ensuring seamless execution.

Key Responsibilities

Transaction Management & Closings

• Manage commercial real estate and finance transactions from start to finish, including acquisitions, dispositions, refinancing, and multi-site developments.
• Coordinate and assist with all aspects of real estate closings, including preparation and review of closing statements, settlement documents, transfer tax forms, and escrow releases.
• Maintain and monitor closing checklists, contract deadlines, and critical transaction milestones.
• Organize and maintain transaction files and closing binders, and ensure all post-closing requirements are completed.

Due Diligence & Title Review

• Order, review, and analyze title commitments, surveys, title policies, endorsements, and inspection reports.
• Coordinate due diligence efforts for commercial and residential real estate transactions.
• Review and summarize UCC searches, judgment searches, lien searches, and tax searches.
• Identify and escalate title or survey issues to attorneys and assist with resolution.

Legal Document Preparation

• Prepare, review, and file legal documents including deeds, mortgages, leases, UCC financing statements, and conveyance documents.
• Draft correspondence, memoranda, and abstracts of lease agreements and loan documents.
• Assist attorneys with drafting and reviewing commercial real estate contracts and finance-related agreements.
• Ensure proper execution, filing, and recording of legal documents.

Administrative & Organizational Support

• Maintain accurate transaction records and organize legal documentation.
• Coordinate with lenders, title companies, surveyors, and clients throughout the transaction lifecycle.
• Monitor post-closing deliveries and ensure proper indexing and filing of completed transactions.
• Support attorneys with ongoing transaction management and workflow coordination.

Qualifications

Required:

• Minimum of five (5) years of paralegal experience supporting commercial real estate and/or finance transactions in a law firm setting
• Strong knowledge of commercial real estate closings, title and survey review, and real estate finance transactions
• Experience managing multiple transactions simultaneously in a fast-paced legal environment
• Excellent organizational, analytical, and time-management skills
• Strong written and verbal communication skills
• High attention to detail and accuracy

Preferred:

• Florida Registered Paralegal designation
• Bachelor s degree or Paralegal certificate
• Experience with legal software such as iManage, Aderant, or similar document management systems
• Experience supporting multi-site or complex commercial transactions

Key Competencies

• Strong transaction management and organizational skills
• Ability to work independently and proactively
• Excellent legal documentation and analytical abilities
• Strong communication and coordination skills
• Ability to prioritize deadlines and manage high-volume workload
• Professionalism and discretion with confidential information

Why Join Johnson Pope Bokor Ruppel & Burns, LLP

• Competitive salary and comprehensive benefits package
• Opportunity to work on complex, high-profile commercial real estate transactions
• Collaborative and professional law firm environment
• Long-term career growth and advancement opportunities
• Established and respected firm with a strong presence in the Tampa legal community