Operations Coordinator [84121]

A leading healthcare communications organization is hiring an Operations Coordinator to support meeting planning, congress logistics, and KOL engagement activities. This temp role is based in Lexington, KY (2-3 Days Per Week Onsite). The position involves coordinating travel, managing event logistics, supporting operational functions, tracking expenses, and collaborating with stakeholders to ensure seamless event execution.

The application deadline for this role is 10/23/2026.

Operations Coordinator Responsibilities:

• Organize and coordinate travel arrangements for KOLs, speakers, and internal team members, including managing approval processes and documenting travel details.
• Assist in planning and executing congresses, meetings, and other events by coordinating venue requirements, attendee logistics, and supporting audiovisual and catering needs.
• Prepare and distribute meeting materials, monitor inventory, and support onsite event activities to ensure smooth execution.
• Track and report expenses, process reimbursements, and maintain compliance documentation, including survey activities and debarment checks.
• Communicate effectively with vendors, internal teams, and external stakeholders to provide updates and resolve issues proactively.

Operations Coordinator Qualifications:

• Minimum of 2 years’ experience in meeting planning, event operations, or project coordination.
• Strong organization and time management skills with exceptional attention to detail.
• Ability to handle multiple priorities and meet deadlines efficiently.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office suite, especially Excel, Word, and Outlook.

Perks and Benefits:

• Medical, Dental, and Vision Insurance.
• Life Insurance.
• 401(k) Program.
• Commuter Benefit.
• eLearning and Ongoing Training.
• Education Reimbursement.

Eligibility requires working over 30 hours per week on an assignment lasting at least 10 weeks.

If you meet the qualifications and are excited about this opportunity, apply today! Our team will connect with you to discuss next steps, support you through the interview process, and advocate for your success.