Accounting Clerk

Job Description

Department: Finance

Reports to: Office Manager

Job Summary:

Onvo is a network of travel plazas, restaurants, and hotels with locations throughout Pennsylvania and New York. Our finance department supports the growth and development of our various operations. The accounting clerk is responsible for many accounts payable and accounts receivable functions, as well as daily operational support of the finance department and FP&A team. The role involves processing and recording invoices and payments, managing company expenses, vendors, and payment methods, reconciling and maintaining financial records and addressing discrepancies, monitoring and ensuring compliance with company policies and controls, and frequent communication with necessary teams, vendors and customers on findings and outcomes.

Essential Functions:

• Invoice processing - receiving, verifying, and reconciling invoices to ensure accuracy and proper authorization before payment 
• Payment execution - processing payments to vendors via checks, electronic transfers (ACH), bill.com, or other methods
• Record keeping - maintaining accurate financial records and historical documentation – ensuring all relevant documentation is properly scanned and entered in appropriate general ledger accounts 
• Vendor management – review of vendor spend reports as compiled by supporting accounts payable roles for inconsistencies and areas of improvement, inquire of vendor payment methods to ensure most effective and optimal payment conventions are used, communicating with vendors to resolve inquiries and managing vendor records
• Compliance - ensuring all payments and transactions comply with company policies, procedures, and financial regulations; assist with positive pay applications and review of transactions for any fraudulent activities
• Reporting - generating reports on accounts payable activities and assisting with month-end closing procedures
• Expense management – review vendor spend for variances, contract changes, and recording in proper periods
• Monitoring – Occasional front desk and video monitoring as needed

Qualifications and Skills:

• High degree of accuracy and attention to detail
• Problem solving and analytical skills
• Excellent communication skills are needed for interacting with vendors, customers and team members 
• Organizational skills
• Proficiency with computers, accounting software and other financial programs
• Microsoft Office and Outlook
• NetSuite
• Bill.com
• Positive pay applications

Credentials and Experience:

• Associate or bachelor’s degree in accounting
• 3 years of accounts payable experience

Disclaimer: 

The list of duties, essential functions, and qualifications is illustrative but not exhaustive. Management reserves the right to revise the job description and require that other tasks be performed when the circumstances of the job change without notice.  

Onvo is an equal opportunity employer. Onvo maintains a work environment in which Team Members are treated fairly and with respect and in which discrimination of any kind will not be tolerated. In accordance with federal, state and local laws, we recruit, hire, promote and evaluate all applicants and Team Members without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, and sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, genetic information, domestic or sexual violence victim status or any other characteristic protected by applicable law. Unlawful discrimination will not be a factor in any employment decision.