Contracts Analyst I, II

We are currently seeking a highly motivated individual to join our Procurement Team! Depending on the qualifications and experience, you may be considered for one of the following levels below.

Applications will be accepted through April 3rd, 2026

COMPENSATION

Level I - $5,150 - $6,437.50 monthly

*Hiring Salary Range: $5,150 - $5,793.75 monthly

(starting salary will be within this range based upon qualifications)

Level II - $6,180.00 - $8,045.83 monthly

*Hiring Salary Range: $6,180.00 - $7,112.92 monthly

(starting salary will be within this range based upon qualifications)

Plus a generous benefits package to include medical, dental, vision and 10% employer paid 401A through VOYA Financial.

SUMMARY

An employee in this classification assists with the management of contracts and procurement-related activities for the Ontario International Airport Authority (OIAA). Incumbents in this classification report directly to the Contracts Manager who is responsible for the implementation of OIAA’s contract and procurement program policies and practices. The Contracts Analyst prepares and manages a variety of agreements, including professional services agreements, construction services agreements, piggyback contracts, and related amendments, extensions, renewals, and terminations that divisions rely on to provide or receive services. Incumbents will conduct analytical studies in these and other areas of departmental operations, make recommendations to management and support the implementation of solutions. Additionally, the incumbent will participate in developing and implementing goals, objectives, policies, procedures, and priorities for the contract and procurement activities and operations.

JOB RESPONSIBILITIES

Important and essential duties may include, but are not limited to, the following:

• Recommends and establishes contract forms and procedures; develop and process bid proposals and agreements; review contract terms and monitor adherence; recommend solutions to contractual problems.
• Develops and manage a variety of contracts for professional or consultant services, products, material purchases, etc.; draft contract terms and agreements; coordinate the review process with management, counsel, procurement department, vendors and other applicable parties; coordinate the approval process including Board Agenda Items (BAI) for contracts that require Board of Commissioner’s approval.
• Interpret contract terms; review and coordinate with counsel on improvements to terms, conditions, and/or performance requirements for the betterment of OIAA.
• Review expenditures and purchase orders; coordinate site visits and provide support in performance audits.
• May draft bid proposals; research, analyze, and prepare specifications and conditions; negotiate and interpret contract terms and agreements; ensure compliance with contract terms.
• May support the development and recommendation of various policies and procedures upon request; clarify and describe standard practices; design or improve forms to expedite procedures; and coordinate the publication and dissemination of information.
• Prepare analytical reports, correspondence, and memoranda.
• May assist in grant writing and FAA grant applications.
• Assists with contract workflow activities through Designated Contract Administrators (DCAs) to assist in expediting purchase order processing and successor contracts.
• Assists with the maintenance of the contract database in the OIAA’s Financial Management System (FMS) and prepares various reports to track expiration dates, renewals, requirements, timelines for successor contracts, and other miscellaneous authority information.
• Notifies the Department’s DCAs of expiring contracts to facilitate the timely processing of extension options and successor contracts.
• Consults with end-users to clarify data in contract documents and determine appropriate processing procedures.
• Reviews specifications submitted by end-users for material, supplies, and equipment.
• Maintains and updates contract files, procurement forms, and supplier packets.
• Provides related training for contracted purchase orders, goods/service receipts, locating supplier contracts, and documentation required to establish new suppliers/contractors in the FMS.
• Enters approved changes/amendments in the FMS to add products/services to existing contracts, extend contract terms, and adjust authority amounts.
• Prepares letters, interdepartmental correspondence, and other documents concerning procurement matters.
• Prepares paperwork for piggybacking other City government contracts, including the request to join contracts, supporting documentation, and establishing the agreement in the FMS. Assists in improving the existing procurement procedures to expedite related processes.
• May assist with the processing of documents associated with bid/proposal packages to include but not limited to Supplier Information Form, W-9, Affidavit to Accompany Bids/Proposals, and Conflict of Interest Disclosure Form.
• Obtains approval from the Risk Division for Certificates of Insurance related to bids/proposals prior to contract issuance.
• Responds to questions and instruct departments regarding the application of procurement procedures.
• Assists in coordinating the resolution of procurement issues impacting accounts payable.
• May assist with routing questions related to bids, proposals, and qualifications to appropriate personnel to obtain answers/responses in a timely manner.
• May assist with preparing and uploading addenda-related correspondence in response to Requests for Information (RFI) on the procurement solicitation system.
• Assists in ensuring compliance with the procurement policies and procedures with OIAA’s DCAs.
• Provides vendor registration information to inquiring suppliers/contractors/firms for online access and bid notifications via OIAA’s eSourcing platform.
• Does related work as assigned.
• May occasionally be assigned to other duties for training purposes or to meet technological changes or emergencies.

MINIMUM QUALIFICATIONS

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position.

Level I

• Bachelor's Degree in Public Administration, Business Administration, behavioral/social science, accounting/finance or a related field.
• One (1) year of increasingly responsible experience in purchasing, contracts, accounting or a closely related field
• Computer skills for Microsoft applications (Word, Excel, Outlook, and PowerPoint)
• Experience with procurement and contract ERPs

Level II

• Bachelor's Degree in Public Administration, Business Administration, behavioral/social science, accounting/finance or a related field.
• Four (4) years of increasingly responsible experience in purchasing, contracts, accounting or a closely related field
• Computer skills for Microsoft applications (Word, Excel, Outlook, and PowerPoint)
• Experience with procurement and contract ERPs

LICENSES / CERTIFICATION

• Ability to pass all background / reference checks, knowledge examinations, as well as aptitude tests necessary to obtain an OIAA employee badge at ONT

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Finger dexterity to utilize a keyboard to input information on a computer
• Ability to frequently lift and carry files and other media weighing up to twenty-five (25) pounds up to a distance of approximately 20 feet
• Ability to access areas owned or leased by OIAA

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position primarily operates in a professional climate-controlled office environment
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

This is an at-will, exempt position. Only a valid and properly executed employment agreement may alter status as an at-will employee. Verbal contracts are not valid. The employment relationship may be terminated at the will of either party upon notice to the other. As an at-will employee, there would not be an established property interest in continued employment with OIAA.