Administrative Assistant

Performs difficult skilled administrative support work accomplishing the specialized processing of information, documents or materials, and related work as apparent or assigned. Work is performed under the general direction of the Public Health Director of Nursing.

• Complete and verify documentation by analyzing and managing data and identifying gaps in existing data. 
• Applies public health informatics in using data, information, and knowledge.

• Implements, evaluates, and assist to improve policies, programs, services, and organizational performance to support the Personal Family Health Programs division
• Engages in organizational strategic planning by assisting division in providing leadership information concerning department activities, program policies and procedures.
• Prepares and maintains records and files on department programs and activities and prepares reports which may require extensive research and interpretation.
• Receives, screens, reviews correspondence; assigns it to appropriate persons for preparation of replies with specific instructions for response; writes letters and reports for supervisor's review.
• Types a variety of correspondence; composes correspondence independently.
• Performs research; collects and analyzes data.

• Based on discussions with supervisor and other staff members, controls agenda and coordinates arrangements for meetings, conferences, and workshops facilitating communication among individuals, groups, and organizations.
• Attends meetings as a participant or representative of management. Creates and/or maintains department data systems.
• Prepares periodic and required statistical reports. Identify and resolve problems.
• Maintain and manage statistical, financial, and/or other record keeping files.
• Use a variety of automated office systems to establish, retrieve, verify, research, update, and/or authorize processing actions.
• Performs assigned functions as a Disaster Ready Team(DRT) member, if appointed or volunteers.
• Performs other duties and related tasks as required, as assigned or apparent.

Significant knowledge of office or work unit procedures, methods, and practices. Significant knowledge of and ability to use correct grammar, vocabulary, spelling, and office terminology to compose and/or proofread correspondence, reports, and other materials. Significant knowledge of accounting procedures, mathematics, and their application in the work environment. Ability to learn and independently apply laws and departmental rules and regulations covering programs and services. Ability to review and process information to determine conclusions, actions or compliance with applicable laws, rules, or regulations. Ability to record, compile, summarize and perform basic analysis of data. Ability to independently work with people with courtesy and tact in performing public contact duties that may be sensitive in nature.

High school diploma or GED and extensive experience in clerical or office work. Completion of a two year-degree 
and intermediate experience in administrative-office management duties to include medical records and 
proficiency in Microsoft Excel for data entry, tracking, collection, reporting, and processing preferred, or 
equivalent combination of education, training, and professional experience that demonstrate the knowledge, 
skills, and abilities required for administrative support and office management functions.

Salary : $45,760 - $59,488