Accounting Specialist

Accounting Specialist

OnPlan Consulting | Downtown Vancouver, WA
Hybrid role – in-office presence required (not remote-only)
Full-Time

Work Location (Hybrid / In-Office Required)

This position is a hybrid role with required in-office days at our Downtown Vancouver office. While some work may be performed remotely, this is not a fully remote position, and candidates must be local and able to work onsite on a regular basis.

About OnPlan Consulting

OnPlan Consulting is a professional services firm that helps clients improve business performance through technology, process improvement, and strong execution. Our team supports organizations across the country, and we take pride in being responsive, reliable, and easy to work with. Internally, we run a disciplined operation and value people who take ownership, follow through, and treat accuracy and professionalism as non-negotiable.

Position Summary

The Accounting Specialist will support day-to-day accounting operations for OnPlan Consulting, including accounts payable, accounts receivable and invoicing support, payroll-related coordination, reconciliations, and general administrative accounting responsibilities. This role works closely with OnPlan leadership and internal staff and requires strong attention to detail, sound judgment, and consistent follow-through. The ideal candidate enjoys a fast-moving environment, takes ownership of their work, and is comfortable balancing multiple priorities.

Key Responsibilities

Accounts Payable (AP)

· Process vendor invoices with proper coding, documentation, and approvals

· Maintain vendor records and support vendor onboarding (W-9 collection, payment setup, etc.)

· Prepare payments and track open items to ensure vendors are paid accurately and on time

· Resolve discrepancies and respond to vendor questions as needed

Accounts Receivable (AR) / Billing Support

· Support customer invoicing activities, including project-based and time-and-materials billing

· Assist with maintaining accurate AR records and follow up on outstanding invoices

· Coordinate with internal project managers and leadership to ensure billing is timely and accurate

· Support cash application and invoice-to-payment reconciliation as needed

Payroll Ownership

· Run payroll and ensure employee time entry is complete and accurate

· Handle payroll corrections, follow-ups, and related documentation

· Support payroll reporting and reconciliation tasks

· Maintain payroll-related records and support internal compliance processes

Month-End Close & Financial Support

· Assist with month-end close activities and preparation of supporting schedules

· Perform account reconciliations and help research open or unusual items

· Support accurate general ledger coding and classification of transactions

· Assist with internal reporting and ad hoc financial requests as needed

Compliance & General Accounting Support

· Assist with recurring compliance tasks and required filings (as assigned)

· Help maintain organized accounting documentation and internal controls

· Coordinate with external partners (CPA, payroll provider, benefits providers, etc.) when needed

· Support continuous improvement of accounting processes and administrative workflows

Required Qualifications

· 2 years of experience in an accounting, bookkeeping, or finance support role (professional services preferred)

· Experience working in QuickBooks Desktop

· Experience running payroll end-to-end, including handling corrections and follow-ups with minimal supervision

· Proficiency with Microsoft Excel (including spreadsheets, basic formulas, and reconciliations)

· Proficiency with Microsoft Word for drafting and maintaining internal documents

· Comfortable working with Adobe PDF tools for reviewing, organizing, and maintaining financial documentation

· Strong attention to detail, accuracy, and follow-through

· Ability to manage multiple priorities, stay organized, and consistently meet deadlines

· High integrity and ability to work with confidential information

· Clear, professional communication skills with internal staff, vendors, and customers

Preferred Qualifications

· Experience with project-based billing and/or time-and-materials invoicing (consulting or professional services preferred)

· Familiarity with month-end close processes, account reconciliations, and general ledger support

· Prior experience in a small-to-mid-sized business where roles are hands-on and responsibilities span multiple areas

· Strong comfort level working independently, asking questions when needed, and owning tasks end-to-end

· Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field

What Success Looks Like in This Role

· Vendor invoices are processed accurately, approvals are tracked, and payments are made on time

· Billing support is consistent and detail-oriented, with invoices prepared correctly and backed by solid documentation

· Payroll is processed reliably, and timekeeping issues are identified early to prevent downstream problems

· Account reconciliations are maintained, open items are followed up on, and issues are resolved without delays

· Accounting records are organized, easy to audit or review, and maintained with strong attention to accuracy

· Leadership and internal staff can rely on timely follow-through, clear communication, and dependable execution

· Over time, processes become smoother and more efficient while maintaining strong internal controls

Compensation & Time Off

Compensation

$70,000–$85,000 per year, depending on experience and qualifications.

Time Off & Holidays

· 10 paid holidays per year (includes one floating holiday)

· Paid Time Off (PTO) is negotiated at the time of hire, accrues monthly, and may be used after six months of employment

· 5 paid sick days (40 hours) annually

Benefits

· Medical insurance (Regence BCBS HDHP) with HSA option

· Dental and vision options (voluntary employee-paid coverage)

· 401(k) with 4% employer match (100% vested)

· Employer-paid Life/AD&D and Short-Term / Long-Term Disability coverage

· Training and continuing education reimbursement opportunities (with prior approval)

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) 4% Match
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance
• Work from home

Application Question(s):

• Describe your experience running payroll end-to-end, including handling corrections and payroll-related follow-up.

Experience:

• QuickBooks Desktop: 2 years (Required)

Ability to Commute:

• Vancouver, WA 98660 (Required)

Work Location: Hybrid remote in Vancouver, WA 98660

Salary : $70,000 - $85,000