IT Specialist

Join Us in Transforming Lives Every Day

At OneLegacy, every moment counts. As the nation's largest organ, eye, and tissue recovery organization, we are dedicated to saving lives and sharing hope. Guided by our values of integrity, compassion, stewardship, diversity and inclusion, urgency, innovation and excellence, and collaboration, our team works tirelessly to honor every gift of donation. This is more than a job; it’s an opportunity to make a profound impact on countless lives.

Job Type: Full-time; Non-Exempt

Work Hours: Performs a forty-hour workweek as determined by assigned shift. Assigned days and/or shift can be changed according to staffing needs. Must be available to work evenings, holidays, and weekends.

Work Setting: In-person 

Work Location: Azusa, CA 

Travel: The Information Technology Specialist is occasionally required to travel by personal auto or air to meeting sites and other locations.

Summary of Functions:

The IT Specialist is responsible for managing IT purchasing, renewals, invoicing, and vendor relations to ensure uninterrupted services and cost efficiency for the organization. This role serves as the primary point of contact for IT-related procurement, expense management, and financial reporting, while also supporting account management for hospital EMR systems.
The position requires strong organizational and vendor negotiation skills, accuracy in handling financial processes, and the ability to leverage technology (such as ITSM) to streamline workflows, track assets, and automate renewals.

Duties and Responsibilities:

Procurement, Invoicing, and Vendor Management
1. Manage IT purchasing requests, including procurement of hardware, software, and office/facility supplies.
2. Track and process all IT and departmental renewals to ensure continuity of services.
3. Negotiate with vendors to secure good pricing, discounts, and contract terms, generating cost savings.
4. Maintain and oversee expense reports across multiple departments (IT, facilities, office administration, etc.).
5. Conduct monthly credit card reconciliation meetings to accelerate approval processes.
6. Resolve vendor disputes and secure refunds/credits as needed.
7. Collaborate with Finance to ensure accurate and timely submission of invoices, purchase orders, and supporting documentation.
8. Manage software asset inventory to track IT renewals and costs using systems such as ITSM.
9. Maintain accurate records of all invoices, purchase orders, and vendor agreements.

Health Informatics/EMR Support
1. Assist with the creation and maintenance of EMR accounts across multiple hospital systems.
2. Track and prepare EMR account batch submissions for timely provisioning.
3. Document EMR-related workflows and support staff responsiveness tracking.
4. Collaborate with clinical and IT staff to resolve access issues and ensure compliance with hospital requirements.
5. Coordinate follow-ups on pending items and escalate to leadership as needed
Secondary Job Functions:
(Although the following job functions have been identified as “secondary”, any employee capable of performing the “secondary” job functions is expected to do so.)
1. Dedicated to the mission of OneLegacy and serving its Donor Families.
2. Maintain a neat and organized workstation and environment.
3. Attend department meetings and participate on committees as needed.
4. Pursue professional growth and development through training and continuing education.
5. Handle confidential donor, hospital, and vendor information with discretion and integrity.

Skills and Abilities
1. Strong vendor negotiation, procurement, and cost management skills.
2. Proficiency in invoice management, purchase order systems, and financial documentation.
3. Excellent organizational and analytical skills, with the ability to manage multiple priorities.
4. Proficient in Microsoft Office Suite.
5. Strong interpersonal and communication skills for collaboration with vendors, finance, and internal stakeholders.
6. Proactive problem solver who can independently identify and implement process improvements.
7. Ability to work in a fast-paced environment and adapt to shifting priorities.

Physical Environment/Working Conditions:
Location: Primarily Azusa Corporate; occasional travel to Bakersfield, Redlands, Orange, and hospital facilities as needed. All OneLegacy buildings are non-smoking facilities.
Travel: The Information Technology Specialist is occasionally required to travel by personal auto or air to meeting sites and other locations.
Work Hours: Performs a forty-hour workweek as determined by assigned shift. Assigned days and/or shift can be changed according to staffing needs. Must be available evenings, holidays, and weekends as required.

Job Qualifications:
Education: Bachelor’s degree (BS) in Business, Finance, Supply Chain, or related field preferred.
Experience: Minimum 2 years of experience in procurement, vendor management, purchasing, or finance support. Experience in managing invoices, renewals, and vendor negotiations required. Exposure to healthcare, EMR system, or IT asset management is a plus, but not required.
Skills: Proficient knowledge in MS Excel, Word, PowerPoint, Internet Explorer, Microsoft Windows, and Snag It programs.
License: OneLegacy requires employees to maintain a current California driver’s license and current vehicle insurance based on California minimum insurance coverage standards.
Equipment:
Reliable automotive transportation required.

Salary Range: $61,700 - $84,400

The above salary range represents a general guideline; however, OneLegacy considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Benefits

• Medical/Dental/Vision Plans –Employer pays 90% of premium cost for employee and their dependents
• 19 days of PTO
• 2 Floating Holidays
• 10 Holidays
• Life Insurance
• Supplemental Life Insurance
• Wellness Plans
• Employee Assistance Program
• Pet Insurance
• Gym Onsite
• Mileage Reimbursement to applicable positions
• Tuition Reimbursement
• Employee Referral Program
• 403b Retirement Plan with an annual discretionary 8% Employer contribution
• School Loan Forgiveness

Salary : $61,700 - $84,400