What are the responsibilities and job description for the Personal Assistant position at One Wellness Rx?
Personal Assistant / Executive Assistant – Medical & Business Operations
Company: One Wellness RX
Location: Winter Park / Orlando, FL
Job Type: Part-Time
Schedule: Tuesday and Thursday, with occasional flexibility as needed
Job Summary
We are looking for a reliable, organized, and proactive Personal Assistant / Executive Assistant. This role is ideal for someone who is detail-oriented, professional, trustworthy, and comfortable helping with a mix of business, administrative, scheduling, marketing, and personal coordination tasks.
The right person will serve as a day-to-day assistant and liaison, helping keep the owner organized, prepared, and focused. Responsibilities will include managing schedules, coordinating meetings, running business errands, assisting with lunches and events, communicating with vendors and partners, helping identify marketing opportunities, and supporting operations for a growing medical company.
This position requires strong communication skills, discretion, reliability, and the ability to take initiative without needing constant direction.
Responsibilities
Responsibilities may include:
Managing and coordinating the owner’s daily schedule, appointments, meetings, and reminders
Coordinating business lunches, professional meetings, networking events, and follow-ups
Running business-related errands and assisting with day-to-day operational needs
Communicating with vendors, partners, referral sources, marketing contacts, and internal team members
Helping coordinate marketing opportunities, community outreach, events, and business development efforts
Assisting with planning and preparation for meetings, including notes, agendas, reminders, and follow-up tasks
Serving as a personal liaison for a medical company, including helping coordinate communication between business partners, providers, consultants, and staff
Helping organize documents, contacts, calendars, task lists, and business priorities
Assisting with light personal assistant duties as needed
Maintaining confidentiality regarding business, medical, financial, and personal matters
Anticipating needs, solving small problems quickly, and keeping things organized behind the scenes
Supporting special projects related to chiropractic, medical, wellness, marketing, and business growth
Ideal Candidate
The ideal candidate is:
Strong work ethic
Highly organized and dependable
Professional in appearance, communication, and follow-through
Comfortable working in a healthcare, wellness, or medical business environment
Able to communicate confidently with business professionals, medical providers, vendors, and patients when needed
Discreet and trustworthy with confidential information
Self-motivated and able to take initiative
Flexible and willing to help with a variety of tasks
Good at managing calendars, reminders, errands, and moving pieces
Comfortable with basic technology, email, Google Calendar, Google Drive, spreadsheets, and task-management tools
Interested in business, healthcare, marketing, and professional growth
Qualifications
Previous experience as a personal assistant, executive assistant, administrative assistant, office coordinator, medical office assistant, or similar role preferred
Strong written and verbal communication skills
Excellent organization and time-management skills
Ability to multitask and prioritize
Reliable transportation required
Professional demeanor and strong attention to detail
Experience in healthcare, chiropractic, medical, wellness, marketing, or business administration is a plus
Must be trustworthy, punctual, and comfortable handling confidential information
Compensation
Compensation will be based on experience, availability, and overall fit for the role.
Pay: $18.00 - $25.00 per hour
Benefits:
- Employee discount
- Paid time off
Application Question(s):
- Are you bilingual? If so, what language(s) do you speak fluently?
- Do you have any marketing experience?
- Do you have personal assistant experience?
Ability to Commute:
- Winter Park, FL 32792 (Required)
Work Location: In person
Salary : $18 - $25