Corporate Accounts Payable Specialist

Corporate Accounts Payable Specialist

One Sky Community Services is currently looking for a Corporate Accounts Payable Specialist to join our Finance Team! This position is a full-time, hourly, non-exempt position which is eligible for employee benefits including medical, dental, short/long term disability, 403b retirement plan, and a generous, earned time policy which includes 22 days of accrued time off your first two years.

Position Summary

The Corporate Accounts Payable Specialist is responsible for the timely and accurate processing of accounts payable transactions for One Sky Community Services, Farmsteads of New England, Rosewald Community Services Housing, and affiliated entities. This role ensures invoices are properly coded, approved, and recorded to the correct company, branch, project, and general ledger account while maintaining compliance with company policies and accounting procedures.

The Corporate Accounts Payable Specialist serves as a key member of the Finance team, partnering with operational and administrative staff to support efficient invoice processing, vendor management, and payment administration. The role also participates in continuous improvement efforts related to accounts payable workflows, controls, and system enhancements.

Essential Duties and Responsibilities

Accounts Payable Processing

• Process vendor invoices accurately and timely for all assigned entities.
• Review invoices for completeness, appropriate approvals, and supporting documentation.
• Ensure proper coding of expenses to the correct company, branch, project, and general ledger account.
• Prepare and process weekly and monthly payment runs.
• Maintain organized electronic and physical AP records in accordance with company policies.
• Monitor invoice ageing and follow up on outstanding approvals.

Vendor Management

• Serve as a primary point of contact for vendor payment inquiries.
• Reconcile vendor statements and resolve discrepancies.
• Establish and maintain vendor records, including W-9s and related documentation.
• Assist with annual 1099 preparation and reporting requirements.

Financial Accuracy & Month-End Support

• Assist with month-end closing activities related to accounts payable.
• Prepare account reconciliations and support schedules as requested.
• Identify and research invoice coding and allocation issues.
• Support accurate expense reporting across companies, branches, and projects.

Compliance & Controls

• Adhere to internal controls, approval workflows, and accounting policies.
• Ensure AP transactions are supported by appropriate documentation.
• Assist with audit requests and provide supporting records as needed.
• Safeguard confidential financial and vendor information.

Collaboration & Process Improvement

• Work closely with branch leaders, program administrators, and finance personnel to resolve AP-related issues.
• Recommend improvements to AP workflows and procedures when opportunities are identified.
• Participate in ERP implementation, upgrades, testing, and training activities as assigned.
• Support initiatives that improve efficiency, accuracy, and consistency across all entities.

Qualifications

Education & Experience

• Associate's degree in Accounting, Business Administration, Finance, or related field preferred.
• Minimum of 3 years of accounts payable or accounting experience.
• Experience working in a multi-company or multi-department environment preferred.
• ERP or accounting system experience required.

Knowledge, Skills & Abilities

• Strong understanding of accounts payable processes and accounting principles.
• Ability to accurately code transactions to general ledger accounts, departments, branches, and projects.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Effective verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong problem-solving and customer service skills.

Working Conditions

Monday through Friday 8:30-4:30 with flexibility to accommodate individuals, family or program schedules and department/agency events. Work is performed at a workstation, in a climate-controlled office. One Sky has a bias toward flexibility in the workplace and permits individuals who have demonstrated the capacity to work from home to do so with prior approval of their manager. However, you will generally be expected to work in the office full-time for the first Three months of your tenure to ensure that appropriate trainings and supports are made available to them.

A Criminal/Driving Record Check/BAAS, and employment is contingent on the results. Must provide or have available own transportation.

Job Type: Full-Time Salaried

This position offers competitive compensation and benefits. If you meet the qualifications above and are looking to join a dynamic team, we encourage you to apply.

Job Type: Full-time

Pay: $50,000.00 - $53,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Ability to Commute:

• Portsmouth, NH 03801 (Required)

Ability to Relocate:

• Portsmouth, NH 03801: Relocate before starting work (Required)

Work Location: In person

Salary : $50,000 - $53,000