What are the responsibilities and job description for the Manager, Reservations (Bozeman, MT) position at One&Only Moonlight Basin?
Manager, Reservations (Bozeman, MT)
(20893)
At One&Only, we exist to create joy for our guests through anticipation, creativity, precision, empathy and warmth. We tailor every aspect of our guests’ stay to bring their dreams and desires to life. With an atmosphere that’s chic but wonderfully unstuffy™, and a team who are meticulous but warm, we seek to exceed our guests’ expectations at every possible turn.
Amidst fragrant pines and glistening peaks, One&Only Moonlight Basin is a glamorous return to simplicity. Fill days cascading down cool waters, unearthing the magic of Yellowstone National park, skiing on world renowned slopes and retreating to floating evergreen spaces. With abundant knowledge and generosity, we anticipate our guest’s every need and surpass expectations. Whether we are designing the perfect family day out or arranging a romantic private dinner, we approach everything with imagination to spark a sense of playfulness, discovery and adventure. This is not simply our job, it’s our passion.
Job Summary
The Manager, Reservations is responsible for leading the Reservations department to deliver exceptional service consistent with One&Only Moonlight Basin standards. They will oversee the daily operation of the department, ensuring adherence to established service expectations. They will drive revenue performance by maximizing sales techniques in collaboration with the rest of the Commercial team.
This position is based in Bozeman, Montana.
Key Duties & Responsibilities
Oversee the daily Reservations operation, ensuring all reservations, correspondence, guest requests, and follow-up activities are handled accurately, efficiently, and in accordance with established procedures
Ensure every guest and caller receives personalized, professional, and seamless service consistent with One&Only Moonlight Basin standards
Conduct regular quality audits and spot checks to ensure compliance with Standard Operating Procedures, service standards, and operational controls
Oversee third-party reservation channels, ensuring information, rates, inventory, and availability are accurate
Maximize revenue opportunities through effective conversation, upselling, cross-selling, and suggestive selling techniques
Partner with Revenue Management and Sales & Marketing to optimize reservations performance, monitor demand and booking trends, and identify opportunities to increase revenue
Ensure no-show and late-cancellation reservations are reviewed and processed accurately, including the appropriate application of charges
Personally oversee escalated reservation inquiries, special requests, VIP arrangements, and guest concerns, ensuring timely resolution and appropriate follow-up
Review and respond to guest complaints within 24 hours, where applicable, and ensure appropriate recovery that protects both the guest relationship and the interests of the organization
Collaborate with operational departments to ensure reservations information are effectively communicated prior to arrival
Lead, coach, mentor, and develop the Reservations team to achieve exceptional service standards, guest engagement, and selling performance
Analyze departmental performance and prepare required reports, including turn-away statistics, providing action plans for improvement
Perform additional responsibilities as assigned by the Director, Sales & Marketing and other members of management
Skills, Experience & Educational Requirements
A minimum of 5 years of progressive experience in Reservations in hospitality, including at least 2 years of experience in a management position
Previous experience in a five-star hotel or resort environment
Proven experience leading, coaching, and developing a high-performing Reservations team
Strong commercial awareness with a demonstrated ability to drive revenue
Advanced working knowledge of Opera Property Management System (PMS) and reservations-related systems
Exceptional interpersonal and communication skills, with the ability to build strong relationships with guests, colleagues, and third parties
Strong analytical and problem-solving skills, with the ability to interpret departmental performance data and translate insights into action
Willing to work a flexible schedule, including weekends and holidays
Benefits
- Medical Insurance: 80% Employer-Covered (Full-Time, Year-Round Only)
- Dental, Vision, and Life Insurance: 100% Employer-Covered (Full-Time, Year-Round Only)
- 401(k) Program Participation: 4% Employer Match (Full-Time, Year-Round Only)
- 25 Days of Paid Time Off (Full-Time, Year-Round Only)
- Subsidized Colleague Housing
- Winter Season Pass Program: Ski Pass or Fitness Pass (Subject to Availability)
- Complimentary Transportation
- Complimentary Meals on Shift
- On-Property Discounts Across Food & Beverage, Wellness, and Retail
- Travel Discounts Across Kerzner Properties Worldwide
Physical Requirements
The ideal candidate must be able to perform all physical requirements of the job in a safe manner, with or without reasonable accommodation. Physical requirements include, but are not limited to:
- Standing, walking, stooping, kneeling, and bending in an operational environment for extended periods
- Frequent bending, twisting, stooping, reaching, and pulling
- Lifting and carrying of loads weighing up to 30 pounds
- Remaining in a stationary position for long periods
- Constantly operating a computer and other office productivity machinery
- Working in outdoor environments, including high altitudes, that may present extreme weather conditions such as snow, ice, rain, heat, wind, etc.
Our brand is expanding faster than ever before. We are investing in the growth of our company, and that means we are committed to investing in you. Join a team that is open-hearted, intuitive, generous, and spontaneous in spirit. We believe in making our guests happy beyond anything they have ever imagined. We wow them at every turn and create memories that will last a lifetime. You will be at the heart of this vision, to constantly innovate to deliver Amazing Experiences and Everlasting Memories.