What are the responsibilities and job description for the Senior Executive Assistant position at One Community Health?
Senior Executive Assistant
The Senior Executive Assistant is a high-impact role that provides executive-level support to the broader C-suite team. This position combines executive operations, administrative excellence, strategic initiative support, and board governance coordination, making it central to the organization’s operations and success. The ideal candidate is highly organized, proactive, and able to anticipate the needs of multiple executives while managing complex initiatives and board responsibilities.
Location:
This role is 100% on-site, located in Midtown - Sacramento, CA (95811).
Schedule:
This is an exempt position with standard business hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. Flexibility may be required as needed to support meetings and events.
Essential Functions
Executive Support
- Provide high-level administrative and operational support to the C-Suite team, including expense tracking, complex meeting coordination, travel planning, contract management, and correspondence support.
- Draft, edit, and manage executive communications, reports, presentations, and other materials for internal and external stakeholders.
- Serve as a gatekeeper and strategic partner, prioritizing requests, screening communications, and ensuring efficient workflow.
- Track action items, follow-ups, and key initiatives across the executive team to ensure timely completion.
- Anticipate the needs of executives and proactively address potential issues or requests.
- Function as a backup for the Executive Administrative Manager.
Board Coordination & Governance
- Responsible for being the key liaison (when delegated) for the Board of Directors, managing communications, scheduling, agendas, and materials.
- Take meeting minutes for executive and board meetings, ensuring accuracy, completeness, and timely distribution.
- Facilitate onboarding and orientation for new board members, ensuring they have the resources and information to be effective.
- Ensure compliance with organizational policies and governance standards in all board-related activities.
- Support board meetings, including logistics, documentation, and post-meeting follow-ups.
- Assist with the preparation and timely distribution of Board of Directors meeting packets, ensuring inclusion of accurate financial reports, compliance documentation, and mission-aligned materials. Coordinate dissemination through both print and digital platforms (e.g., Teams, Zoom), supporting transparency and effective governance.
Graphic Design & Digital Communications
- Create graphics, templates, and visual content for digital and print platforms.
- Update and maintain website and intranet content.
- Track engagement metrics and prepare communications reports.
Strategic & Operational Support
- Assist with the planning and execution of cross-departmental initiatives and projects.
- Collaborate with internal teams to ensure alignment of executive priorities and organizational goals.
- Conduct research, analysis, and reporting as requested to support executive decision-making.
- Identify opportunities to improve processes, workflows, and communication systems across the organization.
- Function as a backup for the Communications Department for executing external communications.
Collaboration & Teamwork
- Work cohesively with the Communications team and other departments across the organization.
- Provide cross-departmental support to ensure consistent messaging.
- Field requests from departments for communications support.
- Represent the Communications Department with professionalism and a solution-oriented approach.
Minimum Requirements
- Expertise in the following areas, typically gained from 3-5 years supporting C-Suite Executives:
- Experience with Board governance, with working knowledge of CA Corporate Compliance Code
- Exceptional organizational skills with the ability to manage multiple priorities across executives and projects.
- Excellent verbal and written communication skills, with a high level of professionalism and discretion.
- Proficiency in Microsoft Office Suite, Teams, SharePoint, Salesforce, and productivity tools.
- Demonstrated judgment, initiative, and the ability to handle confidential information.
- Advanced PC skills, including Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, Teams, and SharePoint.
- Typing speed: minimum 60 WPM with high accuracy.
- Strong proficiency in MS Word and producing professional documents, reports, and presentations.
- Experience taking formal meeting minutes for executive or board meetings.
- Will require current driver’s license and insurance
Preferred Background
- Knowledge of nonprofit law is strongly preferred.
- Board support experience is strongly preferred.
- Bachelor Degree in Business Administration or related field, strongly preferred.
- Ability to collaborate effectively across a broad spectrum of backgrounds and perspectives. Candidates who demonstrate inclusive thinking and interpersonal awareness help strengthen our commitment to equitable and compassionate care for all.
- Demonstrated person-centered approach and familiarity with trauma informed systems and restorative practices
Reasonable Accommodations
One Community Health endorses and supports the Americans with Disabilities Act of 1990 (ADA) and the California Fair Employment and Housing Act (FEHA) and is committed to providing reasonable accommodations to qualified individuals with disabilities who are applicants or employees who need accommodations. If you require an accommodation due to a disability to complete this application or you are experiencing difficulty submitting your application, please contact us at ochhumanresources@onecommunityhealth.com.
Our Benefits
For more information on the comprehensive benefits we provide, please visit: https://onecommunityhealth.com/careers/recruitment
Additional Information:
We only employ US citizens and non-US citizens authorized to work in the United States in compliance with federal law.
One Community Health endorses and supports the Americans with Disabilities Act of 1990 (ADA) and the California Fair Employment and Housing Act (FEHA) and is committed to providing reasonable accommodations to qualified individuals with disabilities who are applicants or employees who need accommodations. If you require an accommodation due to a disability to complete this application or you are experiencing difficulty submitting your application, please contact us at ochhumanresources@onecommunityhealth.com.
Our Benefits
For more information on the comprehensive benefits we provide, please visit: https://onecommunityhealth.com/careers/recruitment
Additional Information:
We only employ US citizens and non-US citizens authorized to work in the United States in compliance with federal law.