Permit Coordinator (GF)

Permit Coordinator – 

Pay Range: $21.00 - $31.00 per hour

Company Description

On Trac Communications is a privately held company that provides end to end labor solutions for the Fiber Broadband Industry. We provide design and engineering services, aerial and underground construction, in-home fulfillment installations and 24/7 service and maintenance. Our client coverage area is nationwide, and we partner with municipalities, cooperatives, cities, and private ISPs. We emphasize quality, urgency, image, customer experience, and safety through local community partnerships. Working with us means working hard, working collaboratively, and working respectfully in every interaction. We are growing and hope you'll grow with us. Our company offers competitive wages, benefits, training, and a supportive environment in which to learn, grow, and advance your career. After all, if our employees and customers succeed, then so do we. Join our team today!

Position Overview

The Permit Coordinator is responsible for supporting project teams by managing the end-to-end permitting process for assigned projects. This role works closely with Project Managers, Supervisors, clients, and local/state jurisdictions to ensure permits are accurately prepared, submitted, tracked, and approved in a timely manner.

Essential Duties & Responsibilities

• Support and execute project-level permitting requests as assigned by Project Managers.
• Collect, review, and organize required documentation from internal teams and external sources (including clients) to complete permit applications.
• Prepare and submit permit applications to local and state government agencies using required software systems, online portals, and email.
• Monitor the status of submitted permit applications and proactively communicate timelines, updates, and estimated approval dates to Project Managers and stakeholders.
• Contact and communicate with local jurisdictions to verify permitting requirements, confirm application details, and ensure alignment with current regulations, including identifying additional forms, inspections, or fees.
• Conduct permitting research to validate online information and jurisdiction-specific requirements for each project.
• Maintain accurate, up-to-date permit trackers, databases, and file storage systems to ensure visibility into permit status and documentation.
• Ensure all permitting records are properly filed and accessible for audit, compliance, and project reference.
• Collaborate with Project Managers, Supervisors, and cross-functional teams to resolve permitting issues and prevent project delays.
• Identify risks or delays in the permitting process and escalate concerns as needed.

On Trac Communications, LLC offers competitive benefits including medical, dental, vision, life, AD&D insurance, Paid Time Off, and more.

All candidates interested in employment with On Trac Communications, LLC must be legally authorized to work in the United States. On Trac Communications, LLC does not offer sponsorships for current or future employment visas (e.g., H-B1 employment visas).

On Trac Communications, LLC provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Required Skills & Abilities

• Strong organizational and time-management skills with the ability to manage multiple permits and deadlines simultaneously.
• Excellent written and verbal communication skills, including professional interaction with government agencies and clients.
• Detail-oriented with a high level of accuracy in document preparation and tracking.
• Proficiency with software tools, online permitting portals, spreadsheets, and document management systems.
• Ability to research regulations and interpret jurisdiction-specific permitting requirements.
• Collaborative mindset with the ability to work effectively across teams.

Preferred Experience

• Previous experience in permitting, construction administration, project coordination, or a related field.
• Familiarity with local and state permitting processes.

Salary : $21 - $31