Office and Finance Manager

Position Overview

On The Water Media is the trusted source for everything fishing, boating, and coastal living. Through our print and digital platforms, we reach hundreds of thousands of outdoor enthusiasts with expert advice, gear reviews, and stories that inspire a life on the water.

As our company continues to grow, we’re looking for a skilled and motivated Office and Finance Manager to support the day-to-day financial and operational functions of the business. This is a hands-on role responsible for executing bookkeeping, payroll, HR administration, and office management tasks that keep the company running smoothly.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple responsibilities in a fast-paced small business environment.

Key Responsibilities:

Financial Management

• Maintain accurate financial records and general ledger in QuickBooks
• Manage accounts payable and receivable across advertising, subscriptions, and e-commerce channels
• Perform monthly close, including bank and credit card reconciliations
• Prepare monthly financial reports (P&L, cash flow summaries) for leadership
• Monitor cash flow and assist with budgeting and expense tracking
• Coordinate with external accountants on tax preparation and year-end reporting

Payroll & HR Administration

• Process payroll using ADP or Paychex
• Administer employee benefits and serve as a point of contact for staff
• Maintain employee records and ensure compliance with Massachusetts employment regulations
• Support hiring and onboarding (offer letters, documentation, setup)
• Handle HR-related administrative tasks with discretion and professionalism

Office & Operations

• Oversee day-to-day office operations in Falmouth, MA
• Manage relationships with external vendors (insurance, legal, accounting, software providers)
• Improve internal workflows and systems for efficiency and organization
• Support leadership with scheduling, reporting, and administrative coordination
• Maintain organized documentation across financial and operational systems

What Success Looks Like

• Financial records are accurate, up-to-date, and closed monthly within 10 days
• Accounts receivable is current, with proactive follow-up on outstanding invoices
• Payroll and benefits are administered accurately and on time
• Leadership has clear, timely visibility into company financials
• Internal systems and workflows become more efficient and organized over time

Qualifications

• 3–7 years of hands-on experience in bookkeeping, accounting, or business operations
• Experience working in a small business environment with multiple responsibilities
• Proficiency in QuickBooks and Microsoft Excel
• Experience managing payroll and employee benefits (ADP or Paychex preferred)
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to handle sensitive information with discretion
• Self-directed, proactive, and solutions-oriented

Preferred Experience

• Familiarity with tax preparation and audit support
• Experience in media, publishing, or a multi-revenue business (advertising, subscriptions, e-commerce)
• Relevant certification in accounting, HR, or business administration

Additional Details

• Location: Falmouth, MA (in-office, with some flexibility)
• Reports to: Managing Director
• Salary Range: $65,000–$80,000, based on experience

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off

Ability to Commute:

• East Falmouth, MA 02536 (Required)

Work Location: In person

Salary : $65,000 - $80,000