Financial Administrator - Property Accounting

Company Overview

The Finance Administrator is responsible for supporting the company’s real estate operations through accurate property accounting, financial reporting, and day-to-day operational finance tasks. This role manages the accounting cycle for a multi-property commercial portfolio, including rent roll maintenance, tenant ledger updates, AP/AR processing,and CAM reconciliations. This position relies heavily on Yardi to ensure timely and reliable financial data, assist with lease analysis and compliance, and support cash flow monitoring across the portfolio.

The ideal candidate has strong real estate accounting experience, excellent attention to detail, and the ability to work independently in a fast-paced environment.

Responsibilities

• Maintain accurate property-level financials in Yardi, including rent rolls, tenant ledgers, and chart of accounts
• Process and record all AP/AR transactions, including monitor delinquency, post tenant payments, and manage deposit applications ensuring proper coding and timely payment/collection
• Prepare and post journal entries as needed
• Perform CAM and other tenant recovery reconciliations, including billing and adjustments within Yardi
• Enter and track lease charges, escalations, abatements, and renewals in accordance with lease terms in coordination with the Property Manager
• Generate monthly owner/management reports and financial statements directly from Yardi
• Monitor delinquency, post tenant payments, and manage deposit applications
• Audit Yardi data for accuracy, completeness, and compliance with internal accounting policies
• Assist with system enhancements, report configurations, and troubleshooting Yardi-related issues
• Coordinate with Property Manager to ensure alignment between operational activity and accounting records

Experience

Required:

• Bachelor’s degree in Finance, Accounting, or related related experience
• 3 years of experience in financial accounting, preferably within real estate or asset management
• Solid understanding of basic accounting principles, financial statements, and bookkeeping fundamentals
• Proficiency in property management accounting software, Quickbooks, and Microsoft Office as well as Use of Apple Devices.

Preferred:

• Proficiency in Yardi preferred
• Knowledge of property-level reporting and debt covenants
• Knowledge of Notion a plus

Soft Skills:

• Attention to Detail: Ability to manage large volumes of data and maintain meticulous records without overlooking small discrepancies that could impact compliance
• Analytical & Problem-Solving Skills: Highly motivated self-starter with excellent problem-solving skills. - Should be able to identify problems and propose a resolution, and related process and system improvements
• Organizational & Time Management Abilities: Strong organizational skills to prioritize tasks, manage multiple projects concurrently, and meet deadlines in a fast-paced environment
• Effective Communication: Excellent verbal and written communication skills to interact with multiple stakeholders, including claimants, regulatory authorities, and internal teams
• Ethical Judgment & Discretion: High level of integrity and professionalism. Ability to handle sensitive information with care and maintain confidentiality at all times.