Purchasing Coordinator

Company Description On Deck Sports is a leading producer and supplier of artificial turf, sports netting, and baseball/softball equipment for teams and facilities across the United States. Since introducing its first portable pitching mound in 2001, the company has continued to provide products to colleges, high schools, youth leagues, and private and public sports facilities. On Deck Sports has outfitted indoor sports facilities with turf, netting, wall padding, divider curtains, and training equipment, supporting customers from initial layout through completed installation. The company focuses on helping organizations maximize their budgets and create high-performing spaces, staying true to its original mission of supporting coaches and athletes. Team members join a collaborative environment that values practical solutions, customer service, and long-term relationships.

As our business continues to grow, we are seeking a motivated and detail-oriented Purchasing Coordinator to join our team in our Randolph office (full time, in-person). This is an entry-level position (starting at $20/hour) and an excellent opportunity for someone looking to start or grow a career in purchasing, operations, supply chain, or business administration. You'll receive hands-on experience working with vendors, analyzing data, managing purchase orders, and learning the day-to-day operations of a fast-paced business. We are looking for someone who is organized, eager to learn, and excited to develop new skills while contributing to a growing team.

Key Responsibilities:

• Review, approve, and submit drop-ship purchase orders to vendors on a daily basis.
• Monitor and enter vendor-provided tracking information into the ERP system to ensure accurate order status updates.
• Review vendor order confirmations for accuracy, including pricing, quantities, and delivery timelines.
• Maintain strong relationships with vendors and serve as the primary point of contact for lead times, product availability, invoice discrepancies, and pricing updates.
• Follow up on open purchase orders to ensure timely fulfillment and shipment.
• Investigate and resolve purchasing, shipping, and invoicing issues as they arise.
• Collaborate with Customer Service, Sales, and Operations teams to provide timely updates on order status and inventory concerns.
• Assist with reporting and data analysis related to purchasing activities and vendor performance.

Qualifications:

• Strong proficiency in Microsoft Excel, including working with large data sets and transaction analysis. Experience with VLOOKUP/XLOOKUP, SUMIF/SUMIFS, and Pivot Tables is preferred.
• Excellent organizational skills with a high level of accuracy and attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Comfortable working independently while also collaborating effectively with team members.
• Previous purchasing, procurement, supply chain, or administrative experience is preferred but not required.
• Experience working with an ERP system is a plus.
• Our office is 100% in person, no hybrid roles

The ideal candidate is analytical, highly organized, and proactive in solving problems. They enjoy building vendor relationships, working with data, and helping ensure that customer orders are fulfilled accurately and on time.