Executive Personal Assistant

On Call COO is a fractional operations consultancy led by founder Melissa Franks. We support small to mid-sized businesses with high-growth ambition and not enough operational infrastructure. From strategic planning to team structure to systems design, we bring order to chaos so our clients can grow with confidence.

As a single mom of three and a multi-business founder, Melissa understands the reality of building something great while juggling a lot—and the team at On Call COO leads with that same blend of empathy, clarity, and execution power.

We operate with five core values that guide every decision, hire, and partnership:

• Foster Inclusion
• Take Action with Certainty
• Trust the Process
• Lead with Joy
• Encourage Bravery
  

We're hiring a Personal & Executive Assistant to support the founder with both business operations and personal logistics. This role is ideal for a college student, recent graduate, or early-career professional who is organized, resourceful, and excited to learn.

This is not a traditional admin role, it's a dynamic, high-trust position where you'll learn the ins and outs of running a growing business while helping ensure the Founder has the space and support to lead effectively.

• Managing calendars (personal professional)
• Turning meeting notes into task lists for the Founder and her team
• Drafting invoices and supporting client proposal development
• Handling podcast admin (scheduling, uploading, formatting)
• Assisting with backend social media tasks (scheduling, content prep)
• Coordinating personal logistics (appointments, errands, family calendars)
• Supporting household needs (especially during travel periods)
• Traveling with Melissa ~1x per quarter for business trips or client events
• Occasionally helping out in person (1–2 days per week)

This is a hybrid, part-time 1099 contractor role with the potential to grow into a full-time position in 2026 based on fit and interest.

Required:

• Must be local to Petaluma, CA and able to work in person as needed
• Detail-oriented, organized, and tech-savvy (Google Workspace, Slack, etc.)
• Strong communicator with the ability to work independently
• Quick learner with a “figure it out” attitude
• Comfortable juggling multiple tasks and priorities
• Able and willing to travel quarterly
• Comfortable around dogs (this is a must) 🐾
• Strong alignment with our five core values

Nice to Have (but Not Required):

• Experience with podcast platforms, Canva, or basic content tools
• Interest in operations, entrepreneurship, marketing, or business growth
• Experience coordinating events or logistics
• Familiarity with invoicing tools or client communication