Bilingual HR & Administrative Support

Overview:

We are a leading manufacturer of industrial cooling systems, is seeking a Bilingual HR & Administrative Support Professional to support both plant operations and administrative functions by serving as the first point of contact for employees, visitors, and vendors. This role combines front office management, entry-level human resources support, and administrative assistance within a fast-paced manufacturing environment. The position requires strong organizational skills, attention to detail, and the ability to interact effectively with production and office personnel.

Key Responsibilities:

Front Office Reception Duties

• Greet and assist employees, applicants, visitors, contractors, and vendors in a professional and courteous manner
• Answer, screen, and direct incoming phone calls and inquiries
• Ensure proper visitor sign-in procedures and adherence to facility safety and PPE requirements
• Maintain a clean, organized, professional front office and reception area
• Receive and distribute mail, packages, and internal communications
• Coordinate with departments for visitor access and scheduling
• Responsible for coordinating coverage during absences or lunch breaks
• Human Resources Support (Confidential Tasks Conducted Discreetly)
• Assist with onboarding coordination, including scheduling orientations and directing new hires to appropriate HR contacts or private meeting areas
• Support recruiting activities such as scheduling interviews and coordinating candidate flow to hiring managers
• Distribute general HR information (e.g., application instructions, questions relating to policies) while directing sensitive questions to other members of Human

Resources

• Support employee engagement activities and company events
• Ensure all sensitive conversations and documents are handled in a confidential manner and redirected to private settings when necessary
• Reconciliation and approval of uniform billing and invoicing for temporary agencies
• Point of contact and billing for Day Labor positions through staffing agency
• Providing daily attendance emails to members of management
• Handling access and security control with key fobs access

Administrative Support

• Provide administrative support to location Production Manager
• Assist with scheduling meetings, interviews, safety trainings, and company events
• Prepare conference rooms and training materials
• Office supply ordering / stocking for conference and breakroom
• Provide general administrative support including copying, scanning, and document preparation
• Support special projects and cross-functional administrative needs

Education and Experience:

• High school diploma or equivalent required; associate degree in Human Resources,
• Business Administration, or related field preferred
• 1–3 years of administrative, receptionist, or HR support experience preferred (manufacturing experience a plus)
• Proficiency in Microsoft Office (Word, Excel, Outlook); HRIS experience preferred
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities in a fast-paced environment
• Professional demeanor with strong customer service skills
• Ability to handle sensitive and confidential information with discretion
• Strong attention to detail and problem-solving skills Education

Supervisor Responsibility:

• This position has no supervisory responsibilities.

Position Type/Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, from 7:00 am to 3:30 pm. Occasional evening and weekend work may be required as job duties demand.

Benefits:

We offer a generous benefits package including comprehensive health, dental, vision, 401(k) retirement plan with company match, a generous paid time off schedule, and professional development opportunities.

Education:

• High school or equivalent (Required)

Experience:

Human resources: 1 year (Required)

Administrative: 1 year (Required)

Microsoft Office: 3 years (Preferred)

Language: Spanish (Required)