What are the responsibilities and job description for the Personal Assistant position at Omnicom Production?
We are looking for a reliable, organised, and thoughtful Personal Assistant to provide day-to-day support and help keep things running smoothly. This role is ideal for someone who enjoys staying organised, takes pride in their work, and understands the importance of trust, discretion, and attention to detail.
The right person will be someone who can think ahead, manage changing priorities, and handle responsibilities with care and common sense. More than simply managing a schedule or completing tasks, we are looking for someone who can make everyday life easier by being dependable, approachable, and one step ahead whenever possible.
Key Responsibilities
- Managing schedules and appointments: Organise calendars, arrange meetings, coordinate appointments, and ensure daily commitments run smoothly.
- Handling communication: Manage calls, emails, messages, and correspondence in a professional and timely manner.
- Organising travel and arrangements: Assist with travel bookings, itineraries, reservations, and other arrangements as needed.
- Managing daily tasks: Keep track of important responsibilities, reminders, deadlines, and follow-ups to ensure nothing is overlooked.
- Providing personal support: Assist with personal errands, bookings, shopping, and other day-to-day matters where required.
- Keeping things organised: Maintain documents, records, and important information in an orderly and accessible manner.
- Anticipating needs: Think ahead, identify what needs attention, and take initiative rather than waiting for every instruction.
- Handling confidential information: Treat all personal and professional matters with the highest level of discretion and respect.
- Supporting special projects: Assist with planning, coordination, and other tasks or projects as they arise.
What We’re Looking For
We are looking for someone who is:
- Highly organised and able to manage multiple tasks without losing sight of the details.
- Trustworthy, discreet, and respectful of personal boundaries.
- A clear and confident communicator who is comfortable dealing with different people.
- Proactive and resourceful, with the ability to use good judgement and solve problems independently.
- Flexible and calm when plans change or unexpected situations arise.
- Comfortable using everyday office tools, email, calendars, and scheduling applications.
- Dependable, punctual, and willing to take ownership of their responsibilities.
- Warm, approachable, and able to build a good working relationship based on mutual respect.
Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative or support role would be an advantage. However, the right attitude, integrity, and willingness to learn are just as important.
What Success Looks Like
Success in this role means bringing a sense of order, consistency, and peace of mind to the day-to-day routine. It means being someone who can be relied upon, who follows through on commitments, communicates openly, and handles both the small details and bigger responsibilities with equal care.
We value someone who takes pride in making a genuine difference, understands that every task matters, and approaches their work with professionalism and a positive attitude.
How to Apply
If you are someone who enjoys helping others, takes pride in being organised, and values building a professional relationship founded on trust and reliability, we would love to hear from you.