What are the responsibilities and job description for the Accounts Payable Disbursement Specialist position at Omni Logistics?
Company Overview:
Omni Logistics is a global provider of air, ocean and ground services, including supplemental services for enterprises dependent on the efficient movement of high value freight. Omni Logistics is a wholly owned subsidiary of Forward Air, a leading asset-light provider of transportation services across the United States, Canada and Mexico. We provide expedited less-than-truckload services, including local pick-up and delivery, shipment consolidation/deconsolidation, warehousing, and customs brokerage by utilizing a comprehensive national network of terminals. In addition, we offer truckload brokerage services, including dedicated fleet services, and intermodal, first- and last-mile, high-value drayage services, both to and from seaports and railheads, dedicated contract and Container Freight Station warehouse and handling services. We are more than a transportation company. Forward is a single resource for your shipping needs.
Omni Logistics is a global provider of air, ocean and ground services, including supplemental services for enterprises dependent on the efficient movement of high value freight. Omni Logistics is a wholly owned subsidiary of Forward Air, a leading asset-light provider of transportation services across the United States, Canada and Mexico. We provide expedited less-than-truckload services, including local pick-up and delivery, shipment consolidation/deconsolidation, warehousing, and customs brokerage by utilizing a comprehensive national network of terminals. In addition, we offer truckload brokerage services, including dedicated fleet services, and intermodal, first- and last-mile, high-value drayage services, both to and from seaports and railheads, dedicated contract and Container Freight Station warehouse and handling services. We are more than a transportation company. Forward is a single resource for your shipping needs.
Position: Accounts Payable Disbursement Specialist
Core Responsibilities & Duties:
- Record and post all electronic fund transfer payments in NetSuite promptly and accurately for all accounts managed by the US accounts payable team
- Collaborate with Accounts Payable and General Ledger teams to verify electronic fund transfer payments and match invoices
- Match payments from bank/credit card statements and reconcile them with accounts payable aging
- Coordinate with the General Ledger Team to ensure accurate matching of the general ledger and payment details in NetSuite
- Communicate discrepancies in invoice details to Accounts Payable teams for proper recording
- Document and report issues encountered during the posting process
- Regularly review electronic fund transfer payment trackers to facilitate timely recording or identify potential issues before month end close
- Ensure all current month's electronic fund transfer payments are recorded in NetSuite before month end, with exceptions communicated to supervisors
- Ensure adherence to standard operating procedures for documenting disbursement procedures, overseeing updates through rigorous review and approval processes
- Provide accessible documentation to Accounts Payable department and upper management
- Reconcile corporate credit cards not processed through T&E before end of month
- Supply transaction data to Accounts Payable processing team for designated cards weekly or as needed
- Record and post credit card payments accurately and promptly in NetSuite
- Collaborate with Accounts Payable to match credit card transactions with open payables
- Work with the General Ledger department to ensure accurate recording and matching of payment details in NetSuite with credit card statements
- Coordinate with supervisor to ensure timely payment of corporate credit cards
- Ensure payments are made within terms to avoid late fees
- Record credit card payments in NetSuite within 48 hours of Treasury confirmation
- Regularly review Credit Card payment trackers to ensure timely recording or address potential issues before month end close
- Ensure all credit card payments are recorded in NetSuite before month end, with exceptions communicated to supervisors
- Manage process and standard operating procedure documentation for managing corporate credit cards
- Review and address requests sent to the Accounts Payable disbursement inbox
- Provide support for inquiries related to any Electronic Fund Transfer and Credit Card transactions
- Conduct weekly payment runs including ACH, Check, Wire, etc., as scheduled
- Other duties as assigned
Job Requirements & Qualifications:
- Bachelor’s degree in information technology, Business, Finance/Accounting, or related field preferred
- Critical thinking and problem-solving skills required
- Excellent written and verbal communication skills, ability to communicate effectively across all levels of the organization
- Strong understanding of procure-to-pay process
- Proficient in Excel, including Vlookup and pivot tables
- Experience in the logistics industry preferred
- NetSuite experience is a plus
- Experience managing payments across multiple legal entities and locations
What We Offer:
- Competitive base salary
- Two weeks of paid time off within the first year of employment, sick time and holidays
- Company provided life insurance
- Health, vision, and dental insurance options
- Commuter benefit plan
- Optional supplemental life insurance
- 401(k)
- Wellness program
- A great place to work with a terrific culture
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