Purchasing Manager

Purchasing Manager 

Overview: 

This role will provide support to the Director of Purchasing for the acquisition of food, beverage, and non-perishable purchases at maximum economics based on business activity and act as a liaison between the resort and supplier representatives in the procurement of goods and services required to achieve the objectives of each department. 

Responsibilities: 

• Directly supervise the Purchasing/Receiving hourly staff through delegation of work tasks to achieve set objectives. 

• Coordinate and monitor work performed by storeroom associates, specifically food and beverage requirements according to forecasted menus. 

• Attend all food and beverage and related meetings such as menu tie-down, weekly forecast and financial services. 

• Maintain close communications with the chefs and catering department on requirements for future menu events to evaluate menus against par inventories in determining necessary requirements for outlets and banquet functions. 

• Establish and maintain training tools for subordinates to achieve a better knowledge and understanding of the purchasing process and applications such as: product familiarity, receiving and storage standards. EOM reconciliation of food and beverage, EOM accounts payable closing. 

• Responsible for department training, reviews, disciplinary actions and associate recognitions. 

• Evaluate vendor performance in compliance to purchasing bid procedures. 

• Monitors vendor ability to provide timely and consistent quality according to established specifications. 

• Interact with other departments to ensure that guest needs are satisfied. 

• Responsible for with monthly inventory. 

• Maintain a flexible schedule at all times because the hotel operates 7 days a week, 24 hours a day. 

• Work daily with accounts payable to ensure Birchstreet is accurate and up-to-date. 

• Manage weekly bid process to ensure the best prices are being obtained on frequently purchased items. 

• Coordinate weekly wine, liquor and beer purchases, ensuring compliance with state liquor laws. 

• Establish and maintain requisition procedures for alcoholic beverages that guarantee maximum control over inventories. 

• Champion and drive the All In Omni culture. 

Qualifications: 

• 2 years experience as storeroom attendant in a high volume, upscale Hotel 

• Exceptional guest service skills. 

• Computer skills including MS Word and Excel. 

• Strong attention to detail. 

• Ability to multi-task in a high paced environment. 

• Be able to make quick decisions and possess good judgment. 

• Physical Requirements: 

• Ability to sit and stand for long periods of time, stoop, bend and lift items of moderate to heavy weight. 

• Ability to work flexible schedule, including weekends and holidays. 

• Working Environment: 

• Interior of hotel and clubhouse. 

• Frequent travel around resort property. 

• Exposure to various weather conditions. 

• Tools & Equipment: 

• Birch Street, OnTrack, Kronos, WinRetail, MS Office 

• Computer, copy machine 

• Hand truck, lift-jack and dolly 

• Forklift