What are the responsibilities and job description for the Catering & Conference Services - Administrative Assistant position at Omni Hotels & Resorts?
Omni La Costa Resort & Spa
Nestled among the beautiful coastal foothills of Carlsbad, CA, Omni La Costa Resort & Spa is a destination where timeless luxury meets modern wellness. Home to the award-winning Spa at La Costa, recognized among the nation’s best, the resort also features acclaimed restaurants showcasing fresh, coastal-inspired cuisine, championship golf and tennis, and a host of pools and experiences that celebrate the Southern California lifestyle.
At Omni La Costa, our associates are the heart of the guest experience. We foster a culture rooted in respect, gratitude, and empowerment, offering comprehensive training, mentorship, and opportunities for growth. If you’re passionate about hospitality, Omni La Costa may be your perfect match.
The Catering and Conference Services Administrative Assistant directly supports the Director of Catering and Conferences Services with all areas of catering and resort events.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to; other duties may be assigned to you.
Must type a minimum of 60 words per minute with accuracy, good verbal communication skills, word processor/computer skills and basic assistant/secretarial background and experience.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, sit, stoop, kneel, crouch or crawl, and taste or smell. The employee must frequently lift and/ or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while successfully performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in this environment is usually quiet.
Omni Hotels & Resorts Is An Equal Opportunity/AA/Disability/Veteran Employer. The EEO Is The Law Poster Is Available Using The Following Link
EEOC is the Law Poster.
Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.
Nestled among the beautiful coastal foothills of Carlsbad, CA, Omni La Costa Resort & Spa is a destination where timeless luxury meets modern wellness. Home to the award-winning Spa at La Costa, recognized among the nation’s best, the resort also features acclaimed restaurants showcasing fresh, coastal-inspired cuisine, championship golf and tennis, and a host of pools and experiences that celebrate the Southern California lifestyle.
At Omni La Costa, our associates are the heart of the guest experience. We foster a culture rooted in respect, gratitude, and empowerment, offering comprehensive training, mentorship, and opportunities for growth. If you’re passionate about hospitality, Omni La Costa may be your perfect match.
The Catering and Conference Services Administrative Assistant directly supports the Director of Catering and Conferences Services with all areas of catering and resort events.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to; other duties may be assigned to you.
- Maintain Orderly files / Delphi Accounts.
- Handle and follow up on client phone inquiries.
- Complete all paper work as directed in a timely matter.
- Handle all photocopies, faxes and distribution of BEOs, Contracts and change log.
- Call for Guarantees, and Complete changes on BEO’s in master file and in Delphi.
- Complete Estimates – initial and final
- Complete daily reader board agenda in Delphi.
- Generate and distribute reservations and amenity request form as directed by Managers, Follow up with Room Service and Front Desk on VIPs and amenity deliveries.
- Create Banquet event orders and Resumes for managers
- Handle all in house meeting inquiries as assigned
- Responding to telephone inquiries by determining client's needs and specifications for referral to Catering and Conference Services Managers.
- Answering general questions for catering leads
- Scheduling site tours for Catering and Conference Services Managers.
- Maintain inventory of office supplies.
- Establishing rapport with Catering clients and functions as liaison.
- Additional administrative duties as assigned
- Highly Organized
- Multi-tasker
- Good time management
- Strong interpersonal skills
- Experience with Microsoft Office Suite
- Experience in Delphi.FDC and/or Opera preffered
Must type a minimum of 60 words per minute with accuracy, good verbal communication skills, word processor/computer skills and basic assistant/secretarial background and experience.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral and diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, sit, stoop, kneel, crouch or crawl, and taste or smell. The employee must frequently lift and/ or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while successfully performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in this environment is usually quiet.
Omni Hotels & Resorts Is An Equal Opportunity/AA/Disability/Veteran Employer. The EEO Is The Law Poster Is Available Using The Following Link
EEOC is the Law Poster.
Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.