Corporate Executive Assistant

USD $85,000.00 - USD $95,000.00 /Yr.

About Us

Join Our Mission

At Omega Technical Services, every role supports a mission that matters. Whether you're advancing national security, driving innovation in nuclear infrastructure, or supporting critical DOE and DoD operations, you’re part of something bigger here.

Overview

Omega Technical Services is seeking a Corporate Executive Assistant to support senior executives and enable effective management of corporate functions. This role is a critical extension of Omega’s leadership team ensuring our executives can operate effectively while maintaining a highly organized and professional office environment.

This role conducts its duties at the front desk Monday to Friday, 8:00 a.m. to 4:30 p.m. This role influences operational efficiency, employee experience, and leadership across the company. The ideal candidate has experience in and thrives in a fast-paced, high-accountability setting.

Responsibilities

• Provide direct support to senior executives, including calendar management, meeting coordination, expense reports, and travel arrangements
• Corporate facilities management to include: coordination of office moves, repairs, and interface with landlord
• Break Room and Pantry Management: Ensure a high-touch hospitality experience for executives and visitors by maintaining well-stocked, sanitized, and inviting break room environments throughout the office complex
• Interface with IT Provider for contract support and coordination
• Manage corporate cell phone accounts services
• Manage charitable contributions
• Prepare, edit, and manage executive-level communications, reports, and presentations
• Act as a liaison between executives and internal/external stakeholders, including federal clients and partners
• Manage sensitive and confidential information with the highest level of discretion
• Manage front office activities including visitors, office supplies, and vendor coordination
• Coordinate company events, leadership meetings, and internal initiatives
• Support onboarding logistics for new employees in partnership with HR and Talent Acquisition
• Maintain office policies, procedures, and administrative systems
• Help ensure alignment with company processes, compliance expectations, and professional standards
• Additional operational duties as assigned
  
  

Key Competencies

• Executive presence & professionalism
• Able to maintain strict confidentiality
• Attention to detail & accuracy
• Proactive problem-solving
• Time management & prioritization
• Adaptability in a fast-paced environment
• Strong interpersonal and relationship-building skills
  
  

Work Environment & Expectations

• Primarily office-based role
• Standard business hours
• Collaborative, team-oriented environment supporting multiple business lines
  
  

Education Requirements

• Associate’s degree in Business Administration, Communications, or a related field; or equivalent combination of education and relevant experience. A Bachelor’s degree in Business Administration or related field is preferred.
  
  

Qualifications

• 4-6 years of total experience with 2 supporting senior level executives
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Exceptional organizational skills with the ability to manage multiple priorities
• Proven ability to handle confidential and sensitive information
• Strong written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
  
  

Preferred Qualifications

• Experience supporting executives within engineering, nuclear, or technical services organizations
• Familiarity with DOE or NNSA environments and terminology
• Experience with proposal coordination or contract-related documentation
• Bachelor’s degree in Business Administration or related field
  
  

Work Schedule

4/10’s (10 hours/day; four days per week).

Why Omega Technical Services?

Omega Technical Services is a Service-Disabled Veteran-Owned Small Business and a trusted partner to the Department of Energy, Department of Defense, and other commercial clients, supporting mission-critical projects that shape national security and technological innovation. Our culture is defined by leadership, initiative, and trust. Our values drive meaningful outcomes and long-term impact.

At Omega Technical Services, you’ll work alongside elite subject matter experts who thrive on being challenged, innovation, and collaboration. We offer competitive pay, comprehensive benefits including medical, dental and vision insurance; short and long term disability insurance; 401(k) with a company match; AD&D insurance, paid time off, and holiday pay. *Based on eligibility requirements.

When you join Omega Technical Services, you’re not just starting a job, you’re building a career that honors the past, powers today’s progress, and accelerates the most vital missions of tomorrow.

Equal Employment Opportunity Statement

Omega Technical Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, disability, or veteran status.