Bookkeeper / HR Coordinator

Job Title: Bookkeeper & HR Coordinator

Department: Director of Operations

FLSA Classification: Non-Exempt, Hourly

Work Hours: PT, Monday – Friday

The Bookkeeper & HR Coordinator supports the financial and human resources operations of OCoM to ensure accuracy, compliance, and a welcoming work environment. This role manages daily bookkeeping activities, and payroll processing while assisting with recruitment, onboarding, and employee engagement. The position works closely with leadership to support the OCoM’s mission of providing high-quality education in a nurturing and inclusive environment.

Responsibilities

Bookkeeping & Finance

• Maintain accurate and up-to-date financial records in the accounting system (e.g., QuickBooks or equivalent).
• Process accounts payable and accounts receivable, ensuring timely payments and deposits.
• Prepare and reconcile monthly bank and credit card statements.
• Assist with budget preparation, monitoring, and financial reporting for leadership and the board.
• Manage grant-related financial tracking and reporting requirements.
• Prepare and process payroll in coordination with the HR function.
• Support payroll compliance (ensure taxes are filed correctly, assist with distribution of W2s, etc.).
• Coordinate with and support outsourced financial operations.
• Maintain documentation for audits and ensure compliance with non-profit accounting standards and applicable laws.

Human Resources Coordination

• Assist with recruiting, posting job openings, screening applicants, and scheduling interviews.
• Coordinate new hire onboarding, including background checks, I-9 verification, and orientation.
• Maintain confidential employee records and HR files in compliance with regulations.

Administrative Support & Culture

• Respond to staff inquiries regarding payroll and benefits.
• Support initiatives that promote a positive, inclusive, and mission-driven workplace.
• Other duties as assigned.

Qualifications

Required:

• Associate’s degree in Accounting, Business Administration, or related field; or equivalent work experience.
• 2 years of bookkeeping/accounting experience, preferably in a non-profit setting.
• Basic understanding of HR processes, employment laws, and payroll administration.
• Proficiency in QuickBooks (or similar accounting software) and Microsoft Office/Google Workspace.
• Strong organizational skills, attention to detail, and confidentiality.
• Ability to work independently, meet deadlines, and manage multiple priorities.

Preferred:

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field.
• Experience in a school or educational non-profit environment.
• Knowledge of grant management and non-profit financial reporting.

Work Environment

This position operates in an office environment and requires occasional flexibility for events. The role regularly interacts with faculty and staff.

To Apply

Submit the following materials to jobs@omahacm.org:

• Letter of interest
• Resume or CV
• Three professional references

Applications may be reviewed until the position is filled. 

Omaha Conservatory of Music is an equal employment opportunity. We consider all qualified applicants without regard to race, color, sex, religion, national origin or ancestry, age, marital status or veteran/military status, disability, genetic information, sexual orientation, gender identity or expression, or any other legally protected status. This policy is in alignment with applicable federal, state, and local laws.