HR Operations Coordinator

CORE VALUE COMMITMENT:

In common mission, our teams work together with our patients at the center. We strive to continuously improve. We value one another’s diversity of talent, experience, and perspective. We each contribute to something bigger than ourselves while promoting integrity, belonging, and collaboration.

JOB SUMMARY:

The HR Operations Coordinator is responsible for executing core HR processes including recruiting, onboarding, and benefits administration. This mid-level role requires attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. The HR Operations Coordinator works closely with the HR Business Partner and HR Operations Specialist to ensure seamless HR service delivery across the organization.

ESSENTIAL JOB FUNCTIONS:

• Manage full-cycle recruiting: job postings, candidate screening, interview coordination, offer letters, pre-employment activities, and documentation.
• Coordinate onboarding and offboarding processes, including documentation, orientation, and system setup in collaboration with IT, Operations, and Finance.
• Administer employee benefits programs and serve as point of contact for benefit-related inquiries in collaboration with HR Business Partner & HR Operations Specialist.
• Maintain accurate HR records and ensure compliance with internal policies and external regulations.
• Support HR reporting, audits, and documentation processes.
• Collaborate with the HR Business Partner & HR Operations Specialist to align operational processes with cultural initiatives.
• Oversee New Employee Orientation and collaborate closely with all department leaders to assure an optimal training and onboarding experience for new employees.
• Support HR functional areas like open enrollment, company events, performance management, benefit administration, and compliance.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of human resources and employment law.
• Knowledge of benefits administration, compensation management and employee training/coaching best practices.
• Skill in communication, both written and oral.
• Skill in effective planning and priority setting.
• Skill in use of Microsoft products, including PowerPoint, Word, and Excel, as well as HRIS and benefits databases.
• Skill in project and team management/leadership skills and experience.
• Ability to be a good representative of the Company and always display the highest levels of ethical behavior and integrity.
• Ability to build strong interpersonal relationships.
• Ability to work effectively in a team environment.
• Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Ability to work flexible hours.

EDUCATION & EXPERIENCE:

• 3–5 years of HR experience, with exposure to recruiting, onboarding, and benefits
• Detail-oriented with strong organizational and time management skills
• Excellent written and verbal communication
• Ability to work independently and as part of a collaborative team
• Familiarity with HRIS systems and Microsoft Office Suite

WORKING CONDITIONS AND PHYSICAL EFFORT:

• This role operates in a healthcare setting. This position requires frequent sitting and computer work and allows employee to vary physical position or activity for comfort.
• Must be able to:
  • Stand 10% or longer of an 8-hour workday.
  • Sit 85% of an 8-hour workday.
  • Walk 5% of an 8-hour workday.
• Requires ability to lift up to 10 pounds occasionally.
• Requires employee to: bend, squat, kneel and reach above shoulder level occasionally and twist occasionally.
• Requires repetitive use of hands for: simple grasping, fine manipulation, computer use
• Requires all sensory skills (speech, vision, smell, touch, and hearing) corrected to near normal range.

NOTE: The information above reflects the general nature of job duties. From time to time, additional duties may be assigned.

Think Whole Person Healthcare is an Equal Opportunity Employer.